Executive Assistant

Role overview

University of Prince Mugrin is seeking a highly qualified Saudi candidate for the Executive Assistant role. This position serves as a senior administrative support function within the office, helping coordinate day-to-day administrative and operational work across the department.

What you will do

• Manage appointment setting, meeting agendas, and scheduling for senior leadership, ensuring the administrator’s calendar stays organized and on track.
• Monitor ongoing tasks and schedules that require close attention and consistent follow-up.
• Respond professionally to students, faculty, staff, and visitors, and prepare or type correspondence, reports, minutes, contracts, requisitions, and similar documents.
• Work with a strong focus on accuracy and timely completion of all assigned duties.
• Act as the department’s initial contact point for queries and requests.
• Organize and coordinate meetings as needed.
• Represent the department on committees and teams across the Vice Rectorate and the wider university, while also working with other university units.
• Handle the accuracy and completion of travel arrangements, conference registrations, and overnight accommodation for the administrator.
• Support the planning and coordination of workshops, visits, and other events.
• Carry out additional related responsibilities as assigned.

Required background

• A minimum bachelor’s degree in business, public administration, social or behavioral sciences, education, or a closely related discipline; a master’s degree is preferred.
• At least 2 years of relevant experience, ideally within higher education.
• Strong written and spoken communication skills in both English and Arabic.
• Proficiency with Microsoft Word, PowerPoint, and Excel.
• Ability to collaborate effectively with faculty, students, and staff.
• Capability to handle confidential records, draft reports and formal correspondence, and follow both verbal and written instructions.
• Strong attention to detail and a high standard of accuracy.
• Ability to organize work, set priorities, and manage several tasks at once.

Working conditions

Evening and weekend work may be required.

About the organization

The University of Prince Mugrin is based in Madinah, Saudi Arabia, and was established in 2013. It offers modern academic programs and advanced learning materials designed to support students in preparing for the future.