नोकरीचे वर्णन

About the role

In this position, you will support the owner, Anna Ruhland, as a trusted right hand and keep the daily administrative engine running smoothly. The role is based in the Greater Munich Metropolitan Area and is focused on keeping priorities clear, communication flowing, and projects moving across the organization.

Key responsibilities

Manage the owner’s day-to-day administrative workload, including calendar coordination, email handling, and selected independent projects.
Set priorities on your own, help prepare business decisions, and stay one step ahead of upcoming needs.
Act as the main coordination point across the group’s departments, especially HR, Finance, Data & AI, and Production, so projects progress without friction.
Handle professional communication with internal and external stakeholders and quickly identify where immediate attention is needed.
Stay calm and solution-focused when unexpected issues arise, and keep things moving even under pressure.

What you should bring

Several years of experience as an executive assistant or in a similar support role.
Strong command of Google Workspace, with excellent capability in calendar management and scheduling.
An entrepreneurial mindset with a proactive approach and the drive to take ownership of topics and push them forward.
Good judgment in sensitive situations, plus a highly reliable, accurate, and discreet way of working even during demanding periods.
Natural use of AI tools to make workflows smarter and deliver results faster.
Very good German language skills at C1 level, with confident spoken and written communication.

Why this role is attractive

You will gain close insight into how a successful family-owned business is run and become a genuine insider within the wider ALL IN GROUP. Your work will span multiple functions, from production to marketing, and have a visible effect on business decisions.

What to expect

A workplace with no ego-driven culture and no idle time; initiative, contribution, and practical thinking are valued most.
Tailored development with quarterly goals, feedback discussions, and unlimited learning support, plus room to grow through day-to-day work.
Access to modern AI tools and the freedom to automate wherever possible.
Five days on-site for strong team spirit, with occasional home-office flexibility and 10 FLEX DAYS.
A family-friendly and self-directed working style with trust-based hours and flexible scheduling to fit your everyday life.
Health and mobility benefits, including EGYM Wellpass, a JobRad option, or MINI leasing.
Team events with personality, such as summer parties, pub quizzes, barbecue gatherings, and other shared celebrations.

Additional information

This role is intended for someone who enjoys responsibility, cross-functional coordination, and fast-paced administrative support. The work culture emphasizes ownership, collaboration, and continuous improvement.

Executive Assistant