Executive Assistant

About Matter Health

Matter Health provides primary and preventive care directly to older adults living in public housing communities. The organization’s focus is to expand access to healthcare by meeting patients in their own communities and developing trusted relationships with them. The company is growing quickly across Tennessee and is looking for mission-oriented professionals who can succeed in a fast-moving, people-first setting.

Total Healthcare. Where you live.

About the Role

Matter Health is hiring a polished, highly organized Executive Assistant to act as a dependable partner to three executive leaders based in Nashville. The position will mainly support the CEO and the VP of Care Operations, while also assisting the Chief Human Resources Officer and the Nashville office with administrative and operational needs as required.

This role suits someone who performs well in a changing environment, uses strong judgment and discretion, thinks ahead, and enjoys helping senior leaders work more effectively. The position is located in Nashville and is mostly on-site, with only limited hybrid flexibility depending on business needs.

Executive Support

• Oversee complex calendars, prioritizing meetings, appointments, scheduling, and travel coordination for executives.
• Arrange domestic travel end to end, including flights, accommodations, ground transportation, and detailed trip plans.
• Develop agendas, executive-ready materials, presentations, and supporting documents for meetings.
• Monitor follow-ups, deadlines, and action items to help ensure tasks are completed on time.
• Manage confidential communication and sensitive information with care, professionalism, and discretion.
• Act as a primary contact for both internal teams and outside stakeholders.
• Provide support for executive meetings, events, off-site sessions, and special initiatives.
• Stay ahead of executive needs and solve issues proactively before they escalate.

Office Operations

• Help run the daily operations of the Nashville office.
• Coordinate office logistics, supplies, vendor partnerships, and meeting room requirements.
• Handle incoming and outgoing mail distribution.
• Support company events, executive gatherings, and special projects.
• Work with cross-functional teams to keep communication and coordination running smoothly.

Administrative Excellence

• Create, revise, and format PowerPoint decks, reports, and executive-level documents.
• Organize meeting logistics, conference calls, and technology support needs.
• Take meeting notes and share action items when needed.
• Manage expense reporting and general administrative records.
• Maintain strong organization while balancing multiple priorities and deadlines.

Qualifications

Required

• Bachelor’s degree or equivalent practical experience.
• At least 7 years of Executive Assistant experience supporting senior leadership or C-suite executives.
• Hands-on experience coordinating complex calendars and travel arrangements.
• Excellent attention to detail and strong organizational ability.
• Strong spoken and written communication skills.
• High standards of professionalism, discretion, and confidentiality.
• Ability to juggle competing priorities in a fast-paced environment.
• Advanced Microsoft Office skills, especially Outlook, PowerPoint, Excel, and Word.
• Demonstrated ability to work independently and use sound judgment.

Preferred

• Experience supporting more than one executive at the same time.
• Background as a trusted partner or primary support resource to executive leadership.
• Experience coordinating executive meetings, events, and special projects.
• Exposure to office management or workplace operations.
• Experience in a high-growth or fast-moving organization.

What Success Looks Like

• Executive-level presence and professionalism.
• Strong judgment and confident decision-making.
• Ability to build strong working relationships.
• Proactive problem-solving and adaptability.
• Strong sense of ownership.
• Clear commitment to confidentiality and discretion.
• Capacity to anticipate needs and execute with limited direction.

Why Matter Health

Matter Health believes a person’s address should not decide the quality of care they receive. Every employee contributes to improving healthcare access for older adults who have often been overlooked by traditional healthcare systems. The company describes this work as more than a mission statement—it is the day-to-day work of the team.

Total Healthcare. Where you live.

Benefits for Full-Time Team Members

Benefits begin on the first day of the month after the start date. Eligibility is tied to full-time status, and more details will be provided during the interview process.

• Medical, dental, and vision insurance.
• Employer-funded HSA and FSA options.
• Employer-paid life insurance and disability coverage.
• Optional coverage for illness, accidents, and hospitalization.
• Access to Matter Health’s in-person and virtual care services.
• Competitive compensation.
• 401(k) plan with company match starting on day 60.
• Financial wellness tools and support.
• Up to 4 weeks of PTO.
• 10 paid company holidays.
• 2 volunteer days per year for causes you care about.

Equal Opportunity Employer

Matter Health is committed to building a diverse and inclusive workplace. Applicants from all backgrounds and experiences are encouraged to apply, and the company aims to create an environment where everyone feels respected, supported, and valued.