Executive Assistant

Role Overview

This position calls for someone who stays calm under pressure, adapts quickly, and applies sound judgment. The ideal candidate handles highly sensitive business and personal information with complete confidentiality, brings professionalism and warmth to interactions with senior leaders around the world, and remains organized while coordinating communication and scheduling across multiple time zones. Success in this role also depends on being self-driven, flexible, detail-oriented, and committed to delivering high-quality work independently.

The role also requires strong verbal and written communication skills, the ability to prioritize effectively, and a practical approach to solving problems. The executive assistant should understand the company structure, build productive relationships with other assistants, executive leaders, and operations partners, and be willing to learn about the business beyond daily administrative tasks.

What You Will Do

• Tailor administrative support to the executive leader’s preferred working style and help maximize their efficiency through clear, consistent communication.
• Own the executive’s calendar and correspondence, resolve conflicts promptly, and keep them informed of updates and changes.
• Maintain, organize, and archive Outlook calendars, messages, and folders in line with company records and retention practices.
• Review incoming and outgoing mail, route it appropriately, and highlight or curate items that deserve attention.
• Coordinate complex travel plans, including transportation, lodging, schedules, and visa or passport needs, and adjust itineraries when plans change; also complete related expense reports.
• Support meeting preparation by gathering and distributing materials in advance, keeping the executive on schedule, and arranging virtual meeting support, media needs, and other logistics.
• Answer calls, manage email responses as needed, and handle visitor coordination, including planned guests and unexpected arrivals.
• Plan and organize meetings and events such as staff meetings, HR Live Chats, off-sites, and team gatherings, covering calendars, communication, technology, room setup, logistics, and follow-up.
• Create, update, and format information for reports, correspondence, presentations, and budgets, and edit documents for correctness and presentation.
• Act as a supporting member of the executive leader’s leadership team by joining selected meetings, recording notes, tracking action items, and following through on tasks.
• Arrange skip-level meetings and other interactions between executives and employees when needed.
• Contribute to special assignments and ad hoc projects as required.

Requirements

• High school diploma or GED.
• At least 3 years of experience working as an executive assistant or project manager.
• At least 3 years of experience using Microsoft tools such as Outlook, SharePoint, OneDrive, PowerPoint, Word, Excel, and related applications.
• Excellent verbal and written communication skills.
• Strong editing, writing, and proofreading ability is preferred.
• Ability to learn new software systems, cloud tools, and products quickly.
• Self-starter mindset with initiative for resolving issues and concerns.
• Highly organized, detail-focused, and effective at managing time.
• Maintains a strong standard of integrity and confidentiality with sensitive information.
• Comfortable working independently with limited supervision.
• Works well in a collaborative team environment, including in open-concept office settings.
• Able to interact professionally with people at all levels, from executives to individual contributors.
• Skilled at planning, prioritizing, and balancing multiple assignments at once.
• Willing to support across all North America time zones.

Benefits and Additional Information

The company offers a wide range of benefits, including immediate medical, dental, vision, and prescription drug coverage; flexible family care days; paid parental leave; new parent ramp-up programs; subsidized backup child care; family-building support such as adoption and surrogacy reimbursement and fertility treatments; vehicle discounts for employees and family members; management leases; tuition assistance; active employee resource groups; paid time off for individual and team community service; a generous paid holiday schedule including the week between Christmas and New Year’s Day; and paid time off with an option to buy additional vacation time.

This is a salary-grade 6 position with a pay range of $72,480 to $121,440 per year. Final pay is determined based on the candidate’s skills, experience, job scope, responsibility, and market value.

Visa sponsorship is not offered for this role. Candidates must already be legally authorized to work in the United States, and employment eligibility will be verified at hire.

This employer is an equal opportunity organization and considers all qualified applicants without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status, or protected veteran status. If a reasonable accommodation is needed during the online application process because of a disability, applicants may call 1-888-336-0660.

The role is hybrid, and candidates within commuting distance of a company hub may be expected onsite four or more days each week.