Assistant Manager - Purchase

Role Overview

This position is responsible for handling purchasing-related processes such as ordering, receiving, storing, distributing, and paying for required items. The role also supports the creation and upkeep of an approved vendor list across all relevant categories.

Job Details

• Job Number: 26045688
• Job Category: Finance & Accounting
• Location: Asset Area 13 - Hospitality District, New Delhi, New Delhi, India, 110037
• Schedule: Full Time
• Remote status: No
• Position type: Management

Education & Experience

A four-year bachelor’s degree in Finance, Accounting, or a related discipline is required. No prior work experience is necessary.

Key Responsibilities

• Support purchasing operations across departments by helping generate accurate, timely reports, presentations, and other outputs.
• Compile, code, sort, calculate, audit, and validate data and records as needed.
• Help maintain sanitation compliance and uphold required safety practices.
• Work with the Executive Chef on food, beverage, and other controllable purchases to protect quality and profitability.
• Place food and beverage orders based on business demand.
• Assist in keeping food and controllable costs within or below budget.
• Help enforce first-in, first-out rotation for all storeroom inventory.
• Maintain sanitation, safety, and brand-standard requirements.
• Ensure safeguards are in place to protect food and beverage storeroom assets.
• Work with storeroom staff and kitchen leadership to minimize inventory by encouraging item usage.
• Coordinate with kitchen teams, restaurant management, and suppliers so delivery timing supports food production needs.
• Verify incoming invoices against received goods for quantity, quality, weight, and purchase specification accuracy.
• Use existing software tools to calculate daily and period-end food and beverage costs.
• Maintain inventory controls, including stock levels, dating, rotation, and requisitions.
• Complete administrative duties on time, including C-7s, menu costing, and general office work.
• Finish period-end inventory in line with Food and Beverage and Accounting standard procedures.
• Prepare food and beverage inventory calculations.
• Escalate pricing and product availability concerns to the F&B Director and Executive Chef when needed.
• Assist with receiving and checking all deliveries.
• Keep an accurate controllable log and beverage perpetual records.
• Ensure invoices are handled accurately and bookkeeping rules are followed.

Accounting Knowledge & Performance Expectations

• Apply role-relevant knowledge of products, systems, procedures, and accounting issues.
• Use computers and software tools to enter data, configure functions, process information, and support related work.
• Use judgment and available information to confirm compliance with laws, regulations, and standards.
• Stay current with technical updates and apply new learning on the job.
• Work with knowledge and proficiency aligned to A.S.I. standards.
• Submit reports on time and meet delivery deadlines.
• Ensure profits and losses are recorded correctly.
• Work toward and exceed targets related to performance, budget, and team objectives.
• Set clear goals and plans to organize priorities and complete work effectively.
• Track applicable taxes to ensure they are current, collected, and/or accrued properly.

Additional Responsibilities

• Share information with supervisors, peers, and subordinates by phone, writing, email, or in person.
• Review information and outcomes to identify the best solution and resolve issues.
• Work closely with kitchen staff, vendors, and the Executive Chef.
• Use existing software effectively to post invoices and update items and costs.
• Attend and contribute to relevant meetings.
• Guide other departments on accounting and budgeting policies, procedures, and the efficient use of financial resources.
• Keep executives, peers, and subordinates informed in a timely way.

Equal Opportunity

The employer provides equal employment opportunities and welcomes applicants from all backgrounds. Hiring decisions are made without discrimination based on disability, veteran status, or any other legally protected characteristic.

About the Brand

Marriott Hotels focuses on delivering thoughtful, forward-looking hospitality while maintaining a familiar and comfortable guest experience worldwide. JW Marriott is part of the luxury portfolio and emphasizes associate well-being, training, recognition, and development in a high-standard hospitality environment.