Administrative & Office Manager

About the Company

RTB House is a performance-focused demand-side platform built on proprietary Deep Learning AI. Since its launch in 2012, the company has expanded to more than 90 markets and operates with a private-by-design approach. Its advertising solutions are designed to improve conversions, attract new customers, increase engagement, and support long-term demand for brands worldwide.

Role Overview

Based in Dubai, this role sits at the center of office administration and operational support. The position supports the Country Manager and helps keep day-to-day office activity, internal coordination, and logistics running smoothly.

Key Duties

• Manage routine administrative work across the office.
• Assist the Country Manager with everyday operational tasks.
• Create and review reports using spreadsheet tools.
• Gather information and work with tracking systems and tools.
• Handle research and one-off projects, including health and safety-related assignments.
• Support employee joining and exit processes.
• Coordinate business travel such as flights and hotel bookings.
• Schedule and organize meetings.
• Oversee office logistics, including client gift coordination.
• Plan and run logistics for internal and external events, including meet-ups, holiday celebrations, annual team events, and happy hours.
• Compile invoices for multiple accounts and prepare the required supporting documents.
• Manage document workflows through platforms such as DocuSign and Kissflow.
• Work with other teams to meet operational requirements.
• Liaise with suppliers, vendors, and outside service providers such as payroll and accounting firms.

Experience and Profile

The ideal candidate has 1 to 2 years of experience in a similar administrative or office management position. Strong accuracy, the ability to work autonomously, and skill in balancing competing priorities are important. A constructive attitude, comfort with challenges, strong communication skills, customer focus, problem-solving ability, and fluency in English are expected.

What the Company Offers

This opportunity offers a high-responsibility role in a fast-growing, award-winning organization working with advanced AI-driven technology. The position allows the selected candidate to contribute ideas and influence operations in the UAE business while being part of a team shaping the future of global online marketing. The company also provides a flexible work style with flex time and hybrid working, a strong training and onboarding program, and an annual budget for external training and language learning.

Application Note

Applicants do not need to meet every requirement to be considered. Those interested in digital marketing are encouraged to share their CV for review. This opportunity is intended for candidates in the UAE.