Administrative Office Manager

Position Overview

This role serves as a senior administrative leader for a court unit in Denver, Colorado. The position directs day-to-day administrative operations and may also support clerk’s office activities. It involves oversight of accounting, budgeting, human resources, procurement, contracting, vendor coordination, and special projects. The role may also contribute to leadership discussions, policy development, and coordination with judicial branch administrative offices and external partners.

Compensation and Job Details

Job Code: R41806

Annual salary range for a full-time position: $70,147.56 to $104,910.72.

This position is exempt under FLSA.

The posting may be used to build a talent pool that can remain active for up to 10 months after the closing date.

Important Application Note for Colorado Candidates

Under Colorado law, applicants may remove age-related information from submitted materials, including date of birth and school attendance or graduation dates. Doing so will not negatively affect consideration.

About the Judicial Department

The Judicial Department is committed to equal access to justice, public safety, and the rule of law in Colorado. Its courts and probation departments focus on fair and timely resolution of disputes, support for families, litigants, and victims, rehabilitation services, and meaningful community involvement.

What You Will Do

The selected candidate will oversee administrative operations, guide staff, manage fiscal activity, and ensure effective service delivery. The role requires sound judgment, advanced knowledge, and the ability to lead both routine work and complex special initiatives.

• Lead assigned staff by setting schedules, balancing workloads, handling absences, addressing performance or conduct issues, and completing annual evaluations.
• Oversee recruitment, hiring coordination, onboarding, personnel record maintenance, and employee status changes from probationary to certified.
• Act as a resource for HR-related matters, including FMLA, workers’ compensation, short-term disability, and related employee procedures.
• Manage fiscal support work such as invoice processing, transaction reconciliation, district budget monitoring, supply purchasing, reimbursement requests, and basic statistical analysis for planning and budgeting.
• Coordinate with vendors and contractors, review and verify contracts, and help ensure invoices are accurate and paid on time.
• Support internal and external stakeholders by responding to questions, resolving concerns, and serving as a link between the district, the State Court Administrators’ Office, and other organizations.
• Oversee special projects, events, meetings, and required trainings.
• Perform other assigned duties as needed.

Leadership and Working Style

This position involves supervising a semi-complex work area, evaluating how effectively goals are being met, setting broader operational priorities, and adjusting staffing or work assignments when needed. Decisions are generally made with limited direction, and the role may have significant organizational impact.

The position may influence policy recommendations, customer satisfaction improvements, and collaborative problem-solving across teams and partner organizations.

Minimum Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or a related discipline, or equivalent work experience substituted on a year-for-year basis.
• 3 to 5 years of experience in an administrative field.
• No licenses or certifications are required.

Preferred Background

Experience with Probate and Mental Health case classes is preferred.

Physical and Work Environment

The work is sedentary and generally requires sitting most of the time, with occasional lifting, carrying, pushing, or pulling of up to 10 pounds. The role is based in an office or similar indoor setting with generally favorable environmental conditions.

Employees may occasionally encounter hostile or irate individuals, people with known violent backgrounds, and communicable diseases.

Application Guidance

Applicants should submit a complete judicial application, along with both a cover letter and a resume. Salary offers are based on relevant experience, available budget, and compliance with equal pay requirements, in line with the compensation step plan. Candidates are encouraged to include all relevant experience they want considered.