Senior Executive Assistant

About the Organization

Boston Consulting Group works with leaders across business and society to solve high-impact problems and unlock major opportunities. Founded in 1963, the firm helped shape modern business strategy and now supports clients through large-scale transformation, growth, competitive differentiation, and measurable business results. Its approach combines consulting expertise with digital capability, design, technology, corporate ventures, and a collaborative operating model across client teams and internal functions.

Role Overview

This role provides senior-level secretarial and administrative support to Managing Directors and Partners. The position is responsible for protecting and optimizing leaders’ time by running busy calendars, coordinating business priorities, and handling sensitive information with complete confidentiality and discretion. The role also requires initiative, strong follow-through, and close coordination with other secretaries across India, while occasionally backing up other support staff as needed. As the role develops, the executive assistant is expected to learn new tasks, sharpen existing processes, adopt best practices, and adjust support style to match changing business needs and individual working preferences.

Key Responsibilities

• Manage calendars, meetings, and travel arrangements for assigned leaders, while balancing priorities and suggesting practical alternatives when scheduling conflicts arise.
• Follow up on emails independently when copied in, and determine the most suitable next action from a scheduling and coordination standpoint.
• Plan travel end to end, including directions, commute timing, ground transport, and support for passport and visa-related processes.
• Assist with business development activities and maintain the client contact database with accurate and timely updates.
• Handle incoming telephone calls and screening duties, including cold calls for the relevant practice area.
• Support case work and help prepare timesheets and expense reports in line with company guidelines.
• Track and maintain updated resumes and profiles for assigned leaders, including sending them out after review when requested.
• Support additional administrative needs such as reimbursement coordination, medical insurance claims, overseas travel-day tracking for tax purposes, and preparation of memoranda, slide decks, and similar materials.
• Work collaboratively with other secretarial staff and provide backup support when assigned by a supervisor.

Candidate Profile

The ideal candidate holds any graduation degree and brings 12 to 16 years of secretarial experience from professional services firms or multinational organizations. The person should be comfortable managing reception board operations, communicate clearly in spoken and written English, and work confidently with MS Word, Excel, PowerPoint, and Outlook. Strong organization, sharp attention to detail, effective follow-up, sound interpersonal skills, and the ability to work with colleagues at all levels are essential. The role also calls for a professional demeanor, accountability, reliability, flexibility, a service mindset, and the ability to perform well under pressure.

Additional Information

The employer is an equal opportunity organization and considers all qualified applicants without discrimination based on race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, veteran status, or other protected characteristics, where applicable. Candidates with criminal histories may also be considered in accordance with relevant state and local laws. The organization is also an E-Verify employer.

Location

Bengaluru, Karnataka, India.