Senior Associate, Operations & Coordination

Role overview

This opportunity is being presented on behalf of a partner employer, which will handle applications and all subsequent steps. The partner company is seeking a Senior Associate, Operations & Coordination in Canada.

The role sits at the center of operational execution and leadership coordination. It supports senior leaders in managing priorities, organizing workflows, and driving cross-functional work in a fast-moving, mission-led setting. A major part of the job is keeping leadership activity structured, visible, and moving forward across different teams and stakeholders. You will help with planning, meeting preparation, and operational systems that strengthen decision-making and execution. This position is well suited to someone who works best in highly organized, detail-focused environments and wants to contribute to meaningful social impact.

Accountabilities

• Assist senior leadership with organizing, planning, and delivering strategic priorities while keeping teams aligned and workflows on track.
• Oversee leadership work calendars, including roadmaps, priority tracking, and efficient scheduling for senior executives.
• Prepare for leadership and governance meetings by setting agendas, assembling materials, monitoring action items, and following up on next steps.
• Help monitor budgets, costs, and operational forecasts alongside the relevant internal teams.
• Keep priority, risk, dependency, and cross-functional delivery tracking systems current and continuously improved.
• Support internal messaging, briefings, and status updates that help leadership stay aligned and make informed decisions.
• Provide coordination assistance for cross-team programs, special projects, and systems change initiatives when required.

Requirements

• At least 3–5+ years of experience in operations, project coordination, executive support, or a comparable role within nonprofit, corporate, or mission-driven settings.
• Demonstrated strength in organization and project coordination, including handling several priorities in fast-changing and uncertain environments.
• Prior experience supporting senior leaders through calendar management, meeting coordination, and operational planning.
• Clear written and spoken communication skills, with the ability to create structured documentation and concise materials.
• Working knowledge of budgeting, tracking, or operational reporting is an advantage.
• Strong people skills and the ability to work effectively with varied teams and stakeholders.
• Comfort using Microsoft Office and collaboration tools such as Word, Excel, PowerPoint, and shared work platforms.

Benefits and additional information

This role offers compensation that is competitive for the market and aligned to experience, with an estimated equivalent range of USD $56K–$71K in CAD terms. The position is fully remote and supports flexibility and work-life balance. Employees also receive comprehensive health, wellness, and employee assistance support. The organization emphasizes learning, professional growth, and career development, including access to training and tuition support. The work is mission-driven, centered on social impact, inclusion, and access to global workforce opportunities. The team environment is collaborative and inclusive, with a strong focus on diversity, equity, and belonging. The role also provides exposure to leadership, cross-functional initiatives, and systems change work.

Application and data notice

Applications are reviewed through an AI-supported matching process designed to assess fit against the role’s main requirements. Shortlisted profiles are shared with the hiring employer, while the employer manages interviews, assessments, and final hiring decisions.

By applying, candidates acknowledge that their personal data will be processed to assess candidacy and shared with the hiring employer as part of the recruitment process. This is based on legitimate interest and pre-contractual steps under applicable privacy laws, including GDPR. Candidates may exercise rights such as access, correction, deletion, and objection at any time.

Artificial intelligence tools may be used to support parts of recruitment, including application review, resume analysis, response assessment, and checking for inconsistencies or verification signals in submitted materials. These tools assist recruiters and do not replace human judgment. Final hiring decisions are made by people. Candidates seeking more information about data processing can contact the recruiter.