Project Administrator

About Black Professionals Canada

Black Professionals Canada (BPC) is a Canada-wide organization focused on strengthening economic mobility, employment readiness, leadership growth, and community resilience for Black communities across the country. The organization delivers programs, builds strategic partnerships, offers mentorship and employment support, and leads community initiatives that help Black youth, professionals, entrepreneurs, and justice-involved individuals move toward lasting personal and career success. BPC works with employers, schools, government bodies, correctional institutions, community groups, and industry leaders to help remove barriers that affect employment, career progress, leadership pathways, and broader socio-economic inclusion.

Role Summary

The Project Administrator will provide cross-functional administrative, coordination, and operational support for several projects, programs, and departments. Acting as a shared resource across the organization, this person will help keep daily operations and project work on track through scheduling, documentation, communication, reporting, event support, and stakeholder coordination.

This position suits someone who is highly organized, proactive, detail-focused, and comfortable working in a dynamic, mission-driven setting that supports community impact and operational excellence.

Project Planning and Delivery

• Support the planning, rollout, tracking, and review of assigned projects.
• Create project schedules, work plans, timelines, and implementation approaches.
• Coordinate tasks and activities so milestones and deliverables are completed on time.
• Spot potential risks and help put preventive or corrective measures in place.
• Monitor project spending and resource use together with Finance & Operations.
• Keep project work aligned with organizational goals and funding obligations.

Stakeholder and Partnership Management

• Develop and sustain effective relationships with community groups, employers, education partners, and strategic collaborators.
• Organize project meetings and engagement activities with stakeholders.
• Act as a central contact for project-related questions and follow-up.
• Assist with partnership growth and joint initiatives.

Program Coordination

• Help coordinate workshops, training sessions, events, mentorship activities, and community-based initiatives.
• Support clear communication between project teams and external or internal stakeholders.
• Assist with volunteer coordination and engagement when needed.
• Support participant outreach, recruitment, and ongoing engagement efforts.

Reporting and Evaluation

• Track outcomes, performance indicators, and project deliverables.
• Prepare progress updates and status reports for leadership and funders.
• Gather and review program data to assess impact and results.
• Assist with grant-related reporting and compliance tasks.
• Maintain organized and accurate project files and records.

Communications and Community Engagement

• Work with the Director, Programs & Communications on project-related communications.
• Assist with outreach, marketing, and promotional activities.
• Represent BPC at community functions, meetings, and networking events.
• Help increase awareness of BPC programs and services.

Experience and Qualifications

The successful candidate should have 1 to 3 years of experience in administrative support, project coordination, or office administration. Experience in nonprofit, community-based, or workforce development settings is an advantage. The role also requires the ability to manage several projects and priorities at once.

Skills and Competencies

Strong organization, time management, and attention to detail are essential, along with clear written and verbal communication. The role calls for strong prioritization skills, comfort with Microsoft Office and Google Workspace, and the ability to work effectively in a collaborative, fast-moving environment. A professional, flexible, and solutions-focused approach is important.

Additional Information

The job is based in Calgary, Alberta, Canada and is a full-time onsite position. No salary, stipend, number of openings, start date, or application deadline was specified in the source.