Human Resources Coordinator

About the Company

The organization is focused on building AI systems that can deeply understand the universe and contribute to humanity’s search for knowledge. It is a lean, highly driven environment with a strong emphasis on engineering quality, curiosity, and the willingness to take on difficult problems. The structure is flat, and everyone is expected to work hands-on and make direct contributions to the mission. Initiative, strong delivery, prioritization, and clear communication are valued across the team.

Role Overview

As a Human Resources Coordinator, you will support employees across the entire lifecycle by handling onboarding, HRIS tasks, and day-to-day coordination of HR programs. The role calls for excellent service orientation, careful attention to detail, and the ability to operate effectively in a fast-moving environment that changes often.

This position is based in Palo Alto, CA and is neither remote nor hybrid. If you are not already local, relocation will be required. The schedule may involve extended hours and weekend work when business needs require it.

Key Responsibilities

• Help the HR team with employee relations matters, including investigations and conflict resolution.
• Keep the HRIS updated for all stages of the employee lifecycle.
• Handle questions, requests, and concerns from employees.
• Explain HR policies, programs, and procedures to employees and managers in a clear and helpful way.
• Act as the main contact for new hire onboarding and support employees as they join the company.
• Ensure employee digital files remain complete and current, and assist with HR reporting and audit-related requests.
• Support the design, documentation, and rollout of HR policies, programs, and processes.
• Process first-round unemployment claims and employment verification requests.
• Provide general support to the HR team while delivering core HR services to the workforce.
• Help identify team needs, suggest process improvements, and support implementation.
• Coordinate company-wide activities such as benefits fairs, volunteer initiatives, and team celebrations.
• Assist the recruiting team with staffing-related support work.
• Maintain strict confidentiality for all sensitive information and records.

Qualifications

• A bachelor’s degree is required.
• At least 6 months of administrative experience is required; internship experience can count toward this requirement.
• A GPA of 3.5 or above is preferred.
• At least 1 year of internship or professional experience in human resources is preferred.
• Working familiarity with labor law basics and interest in HR trends and updates is preferred.
• Experience performing well in fast-paced, constantly changing environments is preferred.
• Previous use of Workday, Greenhouse, and UltiPro is strongly preferred.
• Strong analytical ability, problem-solving skills, and attention to detail are preferred.
• Background in HR operations is preferred.
• Ability to work collaboratively and step in where needed is preferred.
• Comfort working with employees and managers at all levels is preferred.
• Customer-service mindset with a focus on accuracy and timely follow-through is preferred.
• Excellent verbal, written, and interpersonal communication skills are preferred.
• Experience with PowerPoint, Word, Outlook, and Excel is preferred.

Compensation and Benefits

The base salary range for this role is USD 76,000 to 132,000 annually. In addition to base pay, the total rewards package includes equity, medical coverage, vision and dental insurance, a 401(k) retirement plan, short- and long-term disability insurance, life insurance, and additional discounts and perks.

ITAR / U.S. Work Authorization Requirement

To comply with U.S. export control rules, applicants must be one of the following: a U.S. citizen or national, a U.S. lawful permanent resident (green card holder), a refugee under 8 U.S.C. 1157, or an asylee under 8 U.S.C. 1158, or otherwise able to secure the required authorization from the U.S. Department of State.

Additional Information

The employer is an equal opportunity employer. A recruitment privacy notice is referenced for information about data processing.