Front Office Administrator

About Leo Lynch

Leo Lynch has been delivering specialist project management and high-quality workmanship since the 1950s. The company supports the pharmaceutical, semiconductor, industrial, food, commercial, and retail sectors, and focuses on managing complex engineering and construction projects for major global businesses. Its work helps enable technologies that connect people, communities, and companies. The organisation places strong emphasis on hiring capable people, investing in training and learning, and maintaining high standards in health, safety, and governance.

Role overview

As Front Office Administrator, you will be the first person visitors and callers encounter. The role combines front-desk reception, administrative support across the business, and executive assistant support for senior management. You will be responsible for greeting guests, managing reception activity, and helping keep day-to-day office operations running smoothly.

This position calls for a friendly and professional manner, strong client-facing service ability, and confidence in managing urgent tasks. The work requires the ability to juggle multiple priorities and respond appropriately to changing situations. Some flexibility around working hours may also be needed.

Reception duties

• Welcome visitors promptly and courteously when they arrive.
• Guide guests to the correct colleague or department.
• Take incoming calls, screen them, and route them to the right person.
• Keep the reception space organised, clean, and well stocked with essential stationery and printed materials such as pens, forms, and brochures.
• Deliver clear and accurate information in person, by phone, and by email.
• Handle incoming mail and deliveries, including sorting and distribution.
• Support office security by following safety processes and managing access through the reception area, including keeping the visitor log and issuing badges.
• Take part in the preparation and rollout of fire safety and evacuation arrangements.

Office administration duties

• Purchase office supplies and monitor inventory levels.
• Oversee the company vehicle fleet.
• Carry out general clerical tasks such as filing and photocopying.
• Assist with Health & Safety administration and maintain the Flex system.
• Update office calendars and coordinate meeting schedules.
• Help arrange office maintenance and communicate with building management when necessary.
• Plan office gatherings and meetings, including catering and logistical support.
• Look after office equipment and work with suppliers on repairs and replenishment.

Executive support

• Provide direct administrative support to Executive Management.
• Arrange travel bookings, including flights and hotels, for executives and other staff when needed.
• Organise and schedule executive-level meetings.
• Handle sensitive information carefully, professionally, and discreetly.
• Carry out other tasks assigned by the Office Manager or Executive Management.

Candidate profile

The ideal candidate will bring at least 3 years of experience in a similar position, along with strong proficiency in Microsoft Office. Excellent written and verbal communication skills are essential, as is a well-developed sense of organisation. We welcome applications from all qualified candidates and are an equal opportunities employer.

Additional information

Flexibility in working hours may be required for this role.