Finance and Systems Coordinator

Role overview

Zion Fire is looking for an organised Finance and Systems Coordinator to keep the operational and financial workflow running efficiently in a busy fire protection environment. This position acts as the link between field operations, office administration, and finance, ensuring work is tracked correctly from start to finish.

The role covers job administration, invoicing, debtor follow-up, supplier and contractor account support, compliance records, client communication, and broader administration support. It is well suited to someone who enjoys accuracy, systems, and keeping multiple moving parts on track.

Key duties

• Oversee daily job administration for service, maintenance, and project-based work.
• Prepare and send invoices accurately and within required timeframes for service, compliance, and construction jobs.
• Follow up overdue accounts and handle debtor collection activity in a professional manner.
• Support supplier and contractor invoicing, payment enquiries, and accounts payable processes.
• Maintain simPRO job data, notes, and supporting records so information stays complete and current.
• Chase outstanding job dockets, labour entries, and materials details from field staff.
• Handle client updates and keep communication timely and clear.
• Assist with certification packs and compliance paperwork, including FENZ and IQP documentation.
• Help coordinate scheduling, urgent callouts, and day-to-day job movement.
• Provide support with reporting, timesheets, and general business administration for the Managing Director.

What the company is seeking

• Previous experience in office coordination, job administration, invoicing, accounts receivable/accounts payable, or finance support.
• Comfort using simPRO, Xero, Google Workspace, and Excel.
• Strong organisational ability and a careful eye for detail.
• Confidence working in a busy trade or service-based setting.
• Good written and verbal communication skills for dealing with clients, suppliers, and internal staff.
• Ability to take ownership of tasks and see them through without constant follow-up.
• A professional, proactive approach with a practical, problem-solving mindset.

Why this role stands out

This is a central role in a small, fast-moving fire protection team where the office function is essential to the business. The work has a direct impact on how efficiently jobs progress, how accurately the finance function runs, and how smoothly the wider operation performs.

Additional information

Location: Auckland, New Zealand. Employment type: full-time, onsite.

No salary or start date was specified in the source information.