Executive Secretary

Job Summary

We are looking for a highly organized and proactive Executive Secretary to support senior leadership with advanced administrative coordination. This role focuses on keeping workflows efficient, communications clear, and schedules well managed.

Key Responsibilities

• Oversee executive calendars and organize meeting schedules.
• Prepare, check, and handle letters, emails, reports, and other correspondence.
• Record meeting discussions, then prepare and circulate action items and follow-up tasks.
• Maintain filing systems, document archiving, and control of important records.
• Draft professional internal and external communication on behalf of management.
• Arrange travel bookings and support event coordination when needed.
• Serve as the communication point between executives and both internal teams and outside stakeholders.

Requirements

• At least 3 years of experience in executive support, secretarial work, or senior administrative roles.
• Strong planning, organization, and multitasking skills.
• Good working knowledge of MS Office applications.
• Fluency in both English and Arabic.

Additional Information

This is a full-time, onsite position based in Doha, Qatar.

For inquiries, contact: mehdi.nebti@albaidagroup.com