Executive Assistant to President

About the Role

Golden State Group is seeking an organized, resourceful, and proactive executive support professional to assist the President at a high level. This role sits at the center of the organization and involves managing complex calendars, coordinating communication, supporting projects, and helping plan meetings and events. It is a strong fit for someone who performs well in a fast-moving, high-growth environment and can handle visibility across teams with discretion, sound judgment, and composure.

This is a full-time onsite position in San Francisco, CA.

Key Responsibilities

You will oversee day-to-day executive support and help keep priorities on track by anticipating issues before they become problems.

• Own scheduling and calendar management with minimal supervision, resolving conflicts proactively and making thoughtful decisions as needed.
• Coordinate a large number of meetings across the organization, including staff meetings, board meetings, cross-functional reviews, virtual sessions, off-site gatherings, and one-on-ones.
• Support meeting logistics such as food arrangements, agenda preparation, and note taking.

Meeting Preparation

• Prepare and share agendas, briefing packs, and supporting documents ahead of meetings in a timely manner.
• Bring structure and clarity to meetings by aligning agendas, context, and purpose with senior leaders and participants.

Travel and Logistics

• Arrange domestic and international travel, including flights, hotels, and ground transportation for meetings, events, and off-sites.
• Manage detailed trip logistics, including itineraries and visa-related requirements when needed.

Financial Administration

• Handle expense reporting by submitting expenses and receipts promptly.
• Process vendor invoices and partner with finance on tracking event-related budgets.

Special Projects

• Support additional assignments as required, including employee engagement initiatives and planning leadership off-sites.

Required Background

The role calls for an experienced executive assistant who can work independently, communicate effectively, and maintain confidentiality at all times.

• Bachelor’s degree or equivalent practical experience.
• At least 6 years of executive assistant experience supporting SVP-level or C-level leaders.
• Strong integrity and proven ability to safeguard sensitive information and work product.
• Comfort using Microsoft Office and Google Workspace.
• Exposure to AI and productivity platforms such as Google Gemini, Asana, and Slack.
• Excellent business communication and interpersonal skills with the ability to work across all levels of the organization.
• Flexible, responsive, accountable, and able to exercise strong judgment.
• Sharp attention to detail, including proofreading accuracy.
• Ability to manage multiple priorities in a changing environment.
• Strong initiative, with the ability to anticipate needs and recommend creative solutions.
• Solid written and verbal communication plus problem-solving skills.

Compensation and Benefits

• Hourly pay of $69.00 plus bonus eligibility.
• Comprehensive medical, dental, and vision coverage for employees and dependents.
• Employer 401(k) match.
• Vacation time, summer half-day Fridays, and a generous paid leave plan for pregnancy and parental leave.
• Warriors home tickets, team store discount, and additional employee perks.

Additional Information

In line with the San Francisco Fair Chance Ordinance, qualified applicants with arrest and conviction records will be considered. Golden State is an equal opportunity employer. Reasonable accommodation will be provided to applicants and employees with disabilities for the application or interview process, essential job duties, and employment benefits. For more information about the organization and its values, visit the company careers page. Please also review the California Privacy Notice for details on personal information processing and data protection rights.