Executive Assistant

About the Company

SMS Security is a fast-growing security services business based in Toronto. The company serves condominium communities across the Greater Toronto Area and provides guard services, security system installation and servicing, mobile patrol, and parking enforcement. With continued growth underway, the organization is looking for an experienced Executive Assistant to support its leadership team.

Role Overview

This is a newly created position with broad impact. The Executive Assistant will support three senior leaders — the COO, the Director of Sales & Business Development, and the Director of Guard Operations — while helping keep schedules, communication, and day-to-day coordination running smoothly in a busy, growing environment.

Key Responsibilities

• Coordinate demanding calendars, appointments, and meetings for three senior leaders.
• Maintain the organization-wide calendar so important dates, deadlines, and events are tracked and shared clearly.
• Plan and organize social events, team celebrations, and off-site activities from the early idea stage through delivery.
• Create agendas, briefing materials, and post-meeting follow-up actions for internal and external discussions.
• Write, edit, and proofread emails, presentations, and reports on behalf of leadership.
• Arrange travel, expense processing, and related logistics.
• Serve as a communication bridge between leadership, internal staff, clients, vendors, and outside partners.
• Support special projects, research tasks, and operational work as assigned.
• Oversee memberships and subscriptions, including renewals and tracking their value.
• Store and organize secure records for passwords and access credentials.
• Assist with documenting and maintaining company policies and procedures.
• Handle sensitive information with strict discretion.
• Manage office inventory.

Candidate Profile

The ideal candidate brings significant administrative support experience, strong organization, and a polished professional presence. They should be comfortable juggling multiple priorities, working with ambiguity, and building the processes needed to support a scaling company.

Additional Information

This role offers a competitive salary and may include a discretionary bonus. The company values ownership, initiative, and people who consistently contribute beyond expectations. You will work with a supportive leadership team that is committed to development, and you will be part of a stable business with a strong foothold in the GTA condominium market and ambitious growth plans. The organization also uses technology and AI tools to improve efficiency and productivity.

Accommodation and Hiring Note

SMS Security is committed to an inclusive and accessible hiring process. Candidates who need accommodations during recruitment or selection can request support, and the company will make reasonable arrangements. Only applicants chosen for an interview will be contacted.

Compensation

Reported salary range: $65,000 to $80,000.