Executive Assistant / Office Manager - Arabic Speaker

Job Objective

This role supports the CEO office with day-to-day administrative coordination, helping keep office activities organized, efficient, and running smoothly.

Administrative Correspondence

• Draft and prepare a wide range of office communication using standard business tools such as email, spreadsheets, and databases.
• Review written communications for accuracy and share them with the relevant internal and external stakeholders.
• Provide general clerical and administrative assistance to team members within the department.
• Receive visitors, respond to their questions, and route them to the appropriate person when needed.
• Keep track of ongoing projects and correspondence with both internal teams and external partners.

Calendar and Travel Coordination

• Arrange and manage appointments, prioritizing schedules so meetings, deadlines, and other CEO office commitments are handled without disruption.
• Organize travel logistics, prepare itineraries, and maintain travel vouchers and related records.
• Distribute meeting agendas to the relevant participants, attend meetings, take minutes, and circulate them to all concerned parties.

Project Coordination

• Track daily and weekly progress on assigned projects and report updates as needed.
• Monitor follow-ups and correspondence involving both internal and external stakeholders.
• Carry out any additional work-related duties assigned by the line manager.

Requirements

• Fluency in Arabic is mandatory.
• Strong comfort with technology and office systems is required.
• Exposure to or interest in project management is an advantage.
• Experience dealing with government stakeholders is needed.
• A minimum of 10 years of experience in an executive office setting is required.