Executive Assistant

About the company

turbalance is a young, forward-looking startup building solutions in the AI infrastructure space. The team values curiosity, ownership, and practical problem-solving, and operates in a fast-moving environment with minimal hierarchy. This role supports a Heidelberg-based founder and contributes to building the systems and ways of working that help the company scale.

Role overview

As Executive Assistant, you will work closely with leadership and take ownership of coordination, organization, and follow-through across a range of business needs. The position calls for someone who can stay calm in ambiguity, notice what needs attention before it becomes a problem, and help create structure where processes are still evolving.

Key responsibilities

• Identify upcoming needs early, flag risks, and remove obstacles before they slow progress.
• Manage the founder’s calendar, travel, and logistics across Germany and international locations.
• Use sound judgment to decide when to handle issues independently and when to involve others.
• Notice operational friction and improve day-to-day workflows proactively.
• Coordinate across teams such as engineering and operations to align priorities and keep execution moving.
• Draft, organize, and refine documents, presentations, and communications for leadership and external audiences.
• Take full ownership of urgent, ad hoc projects with little direction.
• Help establish simple systems and working structures in an evolving startup setting.

Candidate profile

The ideal candidate is highly organized, reliable, and action-oriented, with strong attention to detail and the ability to manage several priorities at once. You should be comfortable supporting senior leaders in a technical startup environment and capable of working independently in uncertain situations. Strong communication skills in both English and German are essential, along with discretion when dealing with confidential information.

Preferred experience and tools

Experience in a high-paced startup, consulting, or venture capital setting is relevant. Familiarity with tools such as Microsoft Office, Confluence, Jira, or similar SaaS platforms will be helpful. International collaboration with distributed teams in Europe and the US is considered a plus, as is interest in AI infrastructure, distributed systems, or technical product environments.

Work arrangement and location

This is a hybrid position based in or near Heidelberg, with regular on-site presence expected. The office is near Heidelberg Hauptbahnhof and is also used for quarterly team workshops.

What the company offers

• Opportunity to help build and scale a fast-growing AI infrastructure startup.
• Competitive compensation that includes a performance-based incentive.
• Subsidized Deutschlandticket and access to a discount portal.
• Flexible working hours with hybrid and remote-friendly options.
• Flat structures and quick decision-making that help ideas move fast.
• International collaboration with a diverse team across Germany and the USA.
• A well-equipped modern headquarters near Heidelberg Hauptbahnhof.
• Choice of high-quality hardware and equipment.