Document Controller | KSA Nationals

About the Company

ALEC Engineering and Contracting L.L.C. (ALEC), part of ICD, is a major construction group operating across the GCC and known for delivering technically complex, high-profile developments. With more than 20 years in the industry, the company has worked across airports, hospitality, retail, and high-rise projects. In Saudi Arabia, ALEC has contributed to several landmark developments and operates through specialist business units that provide integrated construction solutions from start to finish.

The Group Head Office provides leadership and shared services across governance, finance, talent, innovation, digital systems, and sustainability, supporting each business unit to perform consistently and deliver excellence across the construction and engineering value chain.

Why This Role Matters

As a Document Controller, you will help keep projects organised, compliant, and moving in line with key deadlines and strategic objectives. Your work will support the accurate handling of project information, version control, scheduling-related coordination, and informed decision-making, contributing directly to the successful delivery of complex data centre projects. ALEC Data Centre Solutions focuses on speed, security, scalability, and technical precision in mission-critical environments trusted by global technology leaders.

Team Environment

You will collaborate with production, design, and QA/QC teams to make sure all project documentation is properly managed, easy to access, and aligned with internal procedures and project standards. The role also includes supporting internal audits, maintaining organised filing systems, and ensuring information flows smoothly to support project execution.

Key Responsibilities

• Keep document registers current, including submittal and records status, and ensure version updates are reflected accurately.
• Route subcontractor submittals for internal review in line with the document distribution matrix.
• Send project submittals to the consultant together with the relevant transmittal cover.
• Scan, upload, and archive commented or approved submittals in the project document management system or server.
• Organise files with clear labelling and strong traceability of records.
• Maintain disciplined file management and housekeeping practices aligned with ISO 9001 filing reliability expectations.
• Use the assigned document management platform effectively, such as Aconex, Unifier, or similar tools.
• Store project documents and records in the approved folder structure.
• Handle sensitive project information with strict confidentiality.
• Prepare ad hoc project reports when required.
• Manage and properly indent original project documents, including construction drawings, schematics, and statutory documents.
• Keep hard-copy reference sets and a document library well maintained for quick retrieval.

Requirements

• 0 to 2 years of experience working on construction projects.
• Strong understanding of document control processes and file management practices.
• Good organisational and communication abilities.
• Working knowledge of MS Office applications.
• Careful attention to detail and a strong sense of confidentiality.
• Basic familiarity with joinery terminology, materials, and workflow.
• Preferred: exposure to ISO 9001 and quality management systems.
• Preferred: experience supporting QA/QC documentation and inspection tools.
• Preferred: ability to interpret joinery and architectural drawings.
• Preferred: awareness of HSE requirements in a factory setting.

Who Can Apply

This opportunity is reserved for Saudi nationals only, for nationalisation purposes.

What We Offer

• The opportunity to contribute to some of the most iconic projects in Saudi Arabia.
• A collaborative and supportive workplace that encourages innovation and high standards.
• Opportunities for learning, professional development, and career advancement.