Document Controller – Commercial Division

Role overview

The Commercial Division is looking for a Document Controller to keep procurement and sourcing records accurately organized in both digital and hard-copy formats. This person will handle incoming and outgoing correspondence, check that documents are complete, route them to the right people for review and approval, and ensure records are stored, tracked, and distributed correctly.

Management systems and compliance

The role requires active support for the company’s Occupational Health & Safety, Environment, Energy, and Quality standards. You will be expected to work in line with Integrated Management System requirements and help ensure Commercial Division priorities are applied in day-to-day procurement and sourcing activities.

• Maintain awareness of Integrated Management Systems, including Quality, Environment, Occupational Health & Safety, Responsible Care, Energy Management Systems, and IFA Product Stewardship.
• Follow the applicable policies and procedures tied to these management systems.
• Keep procurement and sourcing documentation, such as contracts, agreements, and supplier correspondence, under proper control.
• Use document control platforms and tools such as SharePoint, ERP, and SAP to manage records efficiently.
• Maintain document registers and logs for ongoing tracking and retrieval.

Document handling and tracking

• Receive, verify, stamp, register, distribute, and safeguard procurement and sourcing documents, drawings, and technical correspondence.
• Check that documents are complete before forwarding them for review, initials, or approval.
• Monitor approval workflows and confirm that the correct authorizations are in place.
• Keep registers updated on the Commercial Division server and the IT tracking tool.
• Prepare weekly follow-up reports covering open items and pending actions.

Coordination and support

• Work with document originators and end users to ensure documents are returned on time and handled properly.
• Assist internal users with document control tasks, including borrowing and returning records.
• Provide copies of documents as needed to project team members.
• Support the team in making sure procurement and sourcing reports and records are filed and circulated correctly.

Education and experience

A bachelor’s degree is required, along with a professional certification that should be specified. The position calls for at least 5 years of relevant experience, including 3 to 5 years in a similar role within procurement and sourcing or project environments.

Additional information

The job is based in the Doha Metropolitan Area and is a full-time on-site position. No salary, openings, start date, or application deadline were provided in the source.