Client Relations & Experience Coordinator, South Asia

About the Role

This position is for a Client Relations & Experience Coordinator supporting a major event across South Asia. The selected person will help plan, coordinate, and oversee event asset production and on-the-ground execution. The work covers creative direction support, sourcing, logistics, food and beverage coordination, and overall vendor management.

This is a 3-month contract position starting in July 2026.

Key Responsibilities

• Support the planning and rollout of the major event, with involvement in asset production, brand-led experiences, vendor coordination, and operational tasks tied to the event.
• Assess, coordinate, and supervise appointed vendors across areas such as assets and food & beverage, ensuring they deliver according to the agreed scope, responsibilities, and timelines.
• Prepare quotation requests, review sample assets against global brand standards, and take part in negotiation and vendor selection discussions.
• Keep the finance supplier database current, raise purchase orders in line with internal procedures, and maintain regular updates to the event budget tracker.
• Support Welcome Dinner and Appointments on site, working with the relevant teams to ensure seamless operations and a positive client experience.
• Join site inspections and food tastings when required.
• Maintain and refresh the inventory database on a regular basis.

Candidate Profile

• 2 to 3 years of experience in luxury, events, or a related field.
• Strong creative sense with excellent attention to detail and an eye for aesthetics.
• Quick to understand new concepts and adapt to new ways of working.
• Good communication and organizational abilities.
• Comfortable working both as part of a team and independently when needed.
• Self-driven, highly motivated, and able to perform in a fast-moving environment.
• Capable of producing high-quality work within tight deadlines and handling vendor relationships effectively.

Additional Information

The role reference is LVM33074.