Administrative Assistant

Overview

A professional services firm in Coquitlam, British Columbia is seeking an Administrative Assistant to join a busy, high-performing team. This position suits someone who is organized, detail-focused, proactive, and comfortable supporting multiple people while balancing changing office priorities and a variety of administrative tasks. The role is fully on-site in Coquitlam, BC.

Key Responsibilities

• Deliver day-to-day administrative assistance to different teams and stakeholders.
• Cover reception duties on a daily basis.
• Assemble and prepare files, including tax returns, trust returns, and partnership returns.
• Create client invoices.
• Coordinate calendars and arrange appointments.
• Prepare client deliverables.
• Keep records, databases, and information systems accurate, current, and well organized.

Required Background

• At least 2 years of administrative support experience, preferably in a professional services setting; prior exposure to public practice accounting is considered an advantage.
• A completed post-secondary degree.
• Familiarity with CRM tools such as iFirm, and with CaseWare and SharePoint, is beneficial; a willingness to learn new systems is important.
• Comfort stepping in to help with duties beyond the core job scope.
• Ability to develop and maintain effective working relationships across the organization.
• A strong sense of urgency paired with excellent attention to detail.
• Proficiency with Microsoft Office Suite and Google Drive applications.
• Experience handling tax return filing is an added asset.

Compensation and Benefits

• Expected salary range: $45,000 to $60,000 annually.
• Comprehensive employee benefits package.
• Supportive, collaborative team culture.
• Mentorship and ongoing guidance.
• Social and community-focused events.

Eligibility

Applicants must be legally permitted to work in Canada.

Additional Information

This is a 100% in-office position based in Coquitlam, BC. Only candidates selected to continue in the hiring process will be contacted.