Administrative Assistant

Role Overview

A nonprofit organization located in Midtown Manhattan is looking for a temporary Administrative Assistant to support senior leadership and broader team operations. This is a 3-month contract assignment with a possibility of extension. The role follows a hybrid setup with 4 days onsite and 1 day working remotely each week.

The compensation for this opportunity is $35 to $40 per hour.

Key Responsibilities

• Oversee calendars, travel planning, meeting logistics, and other scheduling needs for senior leaders.
• Plan and coordinate internal and external meetings, including preparing agendas and managing follow-up actions.
• Create and organize administrative documents, presentations, and reports for leadership-facing activities.
• Provide coordination support for retreats, workshops, and special events.
• Help process expenses, invoices, and consultant-related agreements.
• Support communication between teams and keep track of action items tied to ongoing priorities.
• Maintain team files, records, and information in internal systems.
• Develop productive relationships with stakeholders and contribute ideas for improving processes.

Requirements

• A bachelor’s degree is required, ideally in a relevant discipline.
• At least 3 years of experience supporting executives or senior leaders.
• Excellent written and verbal communication abilities.
• Strong organization and project coordination skills.
• Comfort working in a busy, fast-moving environment.
• Experience managing detailed schedules and routine administrative workflows.
• Ability to manage sensitive information with professionalism and discretion.

Additional Information

This is a temporary contract engagement with an expected duration of 3 months and the opportunity to continue beyond that period.

Work arrangement: hybrid, with 4 days per week onsite and 1 day per week remote.

Pay rate: $35 to $40 per hour.