Admin Executive

Role Overview

This position is responsible for keeping the corporate office running smoothly and supporting several internal teams through day-to-day administrative coordination. The role combines front-office, facilities, documentation, travel, and general office management duties.

Key Responsibilities

• Manage the daily functioning of the corporate office, including ensuring the workspace stays tidy, handling meeting room bookings, and receiving visitors and business partners.
• Track, purchase, issue, and replenish office consumables such as stationery, pantry items, and printed corporate materials, while maintaining accurate records of spending and stock levels.
• Organize and update both electronic and paper-based filing systems for trade licenses, corporate contracts, vehicle documents, and employee administration records.
• Support the HR team with preparing and processing employee-related paperwork and documentation.
• Coordinate with maintenance vendors, utility providers, internet service providers, and building management to address facilities issues quickly.
• Arrange travel logistics such as hotel reservations, flight plans, and transportation for senior management, overseas hires, and company guests.
• Assist the Operations, HR, and Finance teams with tasks such as petty cash summaries, formatting internal communications, and managing incoming and outgoing courier items.

Additional Information

This role is based in Dubai, United Arab Emirates, and is an on-site full-time position.

No salary, benefits, openings, education requirement, or application deadline were specified in the source.