Recruiting & Talent Operations Coordinator

About the Company

Beast Industries is the media and entertainment company built by Jimmy Donaldson, widely recognized as MrBeast. It has evolved from its YouTube roots into a broad business portfolio spanning digital media, philanthropy, consumer products, and new ventures. The company’s purpose is to entertain, inspire, and create meaningful social impact through innovative content and ambitious initiatives.

Role Overview

This position sits at the center of recruiting operations and talent technology. The coordinator will support high-volume hiring through precise scheduling, candidate communication, and process coordination, while also designing AI-enabled workflows, dashboards, and automations that reduce manual work and improve speed and quality across the talent function.

This is a hands-on, builder-oriented role for someone who is highly organized, technically curious, and comfortable thriving in a fast-paced environment where operational execution and innovation are equally important. The role reports to the VP, Talent Acquisition & Technology.

Core Responsibilities

• Coordinate interviews across teams, calendars, locations, and time zones while keeping the hiring process moving efficiently.
• Handle candidate communication from the first interview stage through offer discussions, ensuring messages are timely, clear, and professional.
• Make sure both interviewers and candidates have the right context, details, and preparation materials before each meeting.
• Maintain accurate candidate records in the applicant tracking system and related recruiting tools.
• Work closely with recruiters to manage interview loops, feedback collection, and decision timing.
• Create AI-based workflows that reduce repetitive work in scheduling, follow-ups, communications, and data entry.
• Continuously look for routine tasks that can be automated and implement solutions to eliminate unnecessary manual effort.
• Use AI agents, prompting frameworks, and no-code or low-code tools to streamline recruiting operations.
• Document workflows, measure results, and refine systems over time.
• Build live dashboards that show pipeline health, recruiter output, time-to-fill, interview conversion, and candidate experience metrics.
• Use data insights to help recruiters and hiring managers spot bottlenecks and make quicker decisions.
• Provide a responsive, warm, and dependable experience for candidates throughout the hiring journey.
• Use technology to personalize communication, shorten response times, and prevent candidate drop-off.
• Improve scheduling, reminders, feedback processes, offer logistics, and onboarding handoffs as hiring scales.

Requirements

• At least 1–3+ years of experience in recruiting coordination, HR operations, or another high-volume operational role.
• Practical, daily use of AI tools such as GPT, Claude, Gemini, or similar automation and workflow platforms.
• Proven experience creating automations, prompt systems, agent-based workflows, dashboards, or tools that improved how work gets done.
• Experience working with recruiting data and metrics such as time-to-fill, pipeline conversion, interviewer capacity, or candidate NPS.
• Excellent organization and attention to detail in a high-volume setting.
• Strong written and verbal communication skills, especially under pressure.
• Hands-on experience with ATS platforms, ideally Greenhouse, plus scheduling or recruiting tools.
• Ability to manage multiple priorities in a changing, fast-moving environment without losing accuracy.
• Strong judgment, discretion, and a consistently high standard for candidate experience.
• A problem-solving mindset focused on finding and fixing inefficiencies.

Compensation and Benefits

The role offers a target total compensation package of $68,000 to $86,000, which includes a fixed annual salary of $62,000 to $78,000, an employee equity grant, and a bonus, along with comprehensive benefits. Equity grants are provided in good faith and remain subject to company policies, board approval, and individual eligibility.

Perks and Benefits

• Competitive pay
• Medical coverage through Blue Cross Blue Shield, plus dental and vision insurance
• Company-paid life insurance
• Employer contributions to Health Savings Accounts
• 401(k) plan with Safe Harbor company match
• Flexible vacation policy and paid company holidays
• Company-issued technology package
• Relocation support where applicable, including travel and company-provided housing for the first 90 days

Work Environment

The role is based in New York, NY and is structured as an onsite position.

Who This Role Is For

This opportunity is suited to someone who enjoys building systems, reducing operational friction, and improving the candidate experience at scale. It is especially relevant for candidates who are comfortable with recruiting operations, workflow automation, and AI-powered productivity tools.