Procurement Officer

Role overview

The Procurement Officer will handle sourcing and purchasing activities for facility management supplies, equipment, and materials in Dubai. The role focuses on ensuring the business gets the right products and services at the right cost, within approved budgets, and in line with operational requirements.

Key responsibilities

This position covers end-to-end procurement support, supplier coordination, purchase order processing, and vendor performance tracking.

• Plan and carry out purchases for facility management materials, equipment, and supplies based on operational demand and budget limits.
• Source, assess, and onboard dependable suppliers and vendors for FM-related goods while maintaining expectations on quality, pricing, and delivery.
• Draft and release purchase orders, quotation requests, and tender documents following company procurement procedures.
• Discuss and finalize pricing, payment terms, and supplier contracts to reduce costs without affecting quality or service standards.
• Monitor purchase progress, delivery timelines, and supplier issues, and help resolve shortages, delays, or quality concerns.
• Keep procurement files, vendor records, contracts, and buying history organized and accurate for audit and reporting needs.
• Carry out market checks and price comparisons from time to time to find savings opportunities and alternative suppliers.
• Make sure purchasing activities follow internal rules, financial controls, and health, safety, and environmental requirements.
• Work with the finance team on invoice checks, budget monitoring, and smooth payment processing.
• Prepare procurement summaries for management, including spend analysis, supplier performance, and savings delivered.

Requirements

The ideal candidate should bring prior purchasing experience and be comfortable managing vendors, documentation, and procurement systems.

• 2 to 4 years of procurement or purchasing experience, ideally in facility management, supplies, or equipment sourcing.
• Practical knowledge of procurement workflows and vendor relationship management.
• Experience using procurement or ERP platforms such as Pact, SAP, Oracle, or similar tools, along with strong MS Excel skills.
• Ability to negotiate effectively and manage supplier relationships professionally.
• Good understanding of facility management products, equipment, and related materials.
• Strong organization skills and the capacity to handle several purchase orders and deadlines at the same time.
• Analytical ability for comparing costs, reviewing budgets, and evaluating suppliers.
• Clear communication and interpersonal skills for working with vendors, finance teams, and facility staff.
• Careful attention to detail in documentation, records, and reporting.
• Ability to stay effective under pressure and address supply issues proactively.

Additional information

This opportunity is based in Dubai, United Arab Emirates, and is a full-time onsite role.