Office Manager (DIFC)

Role overview

An established international investment management firm in Dubai International Financial Centre (DIFC) is looking for an experienced Office Administration Manager to run the Dubai office smoothly on a day-to-day basis. The role supports a highly regulated financial services setting and is responsible for keeping office operations professional, efficient and aligned with strong governance and client service standards.

This position covers a wide range of responsibilities across administration, facilities, vendor coordination, corporate services and executive support. The ideal candidate will be proactive, exceptionally organised and comfortable working closely with senior leaders in a fast-moving environment.

What the role involves

• Oversee daily administrative activity for the DIFC office and ensure all support functions run effectively.
• Improve office processes, policies and procedures to strengthen efficiency and consistency.
• Guide, coach and develop the office administration team, including task allocation and performance follow-up.
• Work with senior management to help deliver business priorities and wider organisational projects.
• Handle relationships with landlords, building management teams, suppliers and external service partners.
• Take ownership of facilities management, maintenance, security, health and safety, and business continuity planning.
• Manage office spending, procurement activity and supplier agreements with an emphasis on value and control.
• Arrange travel, company events, board meetings and client hospitality requirements.
• Partner with HR and IT on staff onboarding and exit processes.
• Make sure office practices follow internal policies and DIFC regulatory expectations.
• Keep office records, agreements and documentation accurate and up to date.
• Continuously improve the office environment while maintaining a high-quality workplace experience.

Candidate profile

The employer is seeking someone with hands-on experience in office administration, corporate services or office management in sectors such as investment management, asset management, private equity, banking, financial services or other professional services environments. Experience in a DIFC-regulated organisation is a strong advantage.

Additional details

This role is based in Dubai, United Arab Emirates, and is a full-time onsite position.

No salary, stipend, number of openings, start date, or application deadline has been specified in the source information.