Office Administrator

Role Overview

Gagosian is looking for an energetic and approachable Office Administrator to support its Chelsea, New York team. This position acts as the main contact for employees, vendors, and visitors, helping keep daily office activity organized and running efficiently. The right person will bring excellent communication, a polished and professional attitude, and the ability to handle a wide mix of administrative and operational duties with care and speed. It is well suited to someone who enjoys a fast-moving setting and being a dependable support resource for a collaborative team.

Key Duties

• Manage incoming phone calls, accept deliveries and packages, and sort incoming mail.
• Arrange outgoing mail and shipments, coordinate messenger services, and prepare FedEx labels.
• Serve as the initial contact for location-related operational needs, welcome vendors, coordinate with facilities and operations teams, and respond to routine staff questions.
• Keep kitchen and office spaces tidy, organized, and fully stocked.
• Track monthly purchases and inventory for kitchen and office supplies, handle ordering and replenishment, retain receipts, and update the supply budget.
• Support department leaders with administrative tasks such as expense monitoring and travel arrangements.
• Prepare workstations for new employees, clear desks for departing staff, and manage building or access codes for active employees.
• Work with HR to organize and coordinate employee engagement activities and events.

Qualifications

This role requires at least 2 years of recent experience in a receptionist, office coordination, or similar administrative position. Candidates should be comfortable handling professional phone and email communication, and maintain a courteous, service-focused manner. Strong organization, multitasking ability, and prioritization skills are important in a busy environment. Familiarity with Google Workspace, Microsoft Office tools such as Outlook, Word, and Excel, as well as general office equipment, is expected. The ideal candidate is detail-oriented, proactive, and willing to take initiative.

Work Schedule and Location

This is a full-time, salaried, non-exempt position with a Monday through Friday schedule from 9:00 AM to 6:00 PM. The job is based at 530 W 25th Street, New York.

Compensation and Benefits

The annual salary range for this role is $55,000 to $58,000. Benefits include a comprehensive package through Cigna, including a fully subsidized employee-only HSA plan, MetLife pet insurance, a 401(k) plan with company matching, employee discounts on Gagosian products and publications, and pre-tax flexible spending, dependent care, and commuter benefits.

Equal Opportunity Statement

Gagosian is an Equal Opportunity Employer and does not discriminate based on M/F/D/V status. The company is committed to providing equal opportunities to all current and prospective employees.