Medical Editor

Role Summary

Kaiva Tech, LLC is hiring a Medical Editor to support scientists working with the U.S. Food and Drug Administration in the Washington, DC metro area. The role centers on editing, formatting, and quality-checking scientific and regulatory documents related to gene therapy, cell therapy, tissue transplantation, and other biological treatments for human disease.

Work Environment

This position is currently fully remote. Please note that remote status is determined by client approval and may change depending on client requirements and expectations. The role is tied to the DC Metro Area.

Clearance Requirement

The selected candidate must be able to qualify for a Public Trust clearance.

Key Responsibilities

The Medical Editor will review and refine documents prepared by FDA scientists, ensure consistent formatting and language usage, and support the creation and upkeep of tables, templates, references, and training materials. The role also includes coordination with scientists on timelines and editing requirements, plus quality review support for work completed by other editors.

Editing and Formatting Work

• Proofread and format documents authored by FDA scientists.
• Apply a style guide consistently, including making uniform judgment calls on style points not explicitly covered.
• Correct grammar, spelling, punctuation, tone, flow, verb tense, and overall writing style.
• Identify and fix inconsistent scientific terminology in narrative text and data tables.
• Use Microsoft Word styles and field-coded captions so automated tables of contents and lists of tables and figures function correctly.
• Add and manage citations and references, and prepare lists of abbreviations while ensuring acronyms and abbreviations are used correctly.
• Format data tables and build/populate tables from FDA regulatory submission data.
• Create and maintain document templates with consistent formatting.

Collaboration and Quality Support

• Communicate clearly with FDA scientists about project needs and deadlines.
• Review work done by other copyeditors for routine quality assurance.
• Assist with onboarding and training new copyeditors when needed.
• Develop and maintain internal style guides, process documentation, and training resources.

Required Background

Candidates should have strong command of English grammar, spelling, and punctuation, along with the ability to read and interpret data tables. Familiarity with Microsoft Word, including Track Changes, is required, as is a sharp eye for detail.

Preferred Experience

Prior copyediting experience is preferred, along with strong working knowledge of advanced Microsoft Word functions such as styles, captions, and cross-referencing. Experience in healthcare, laboratory, or pharmaceutical settings is also desirable, as are skills in understanding medical literature, fact-checking scientific content, and using style guides such as AP or AMA. Familiarity with Section 508 compliance and tools such as Visual Basic, SharePoint, EndNote, Adobe Acrobat, Excel, and PowerPoint is a plus.

Education

A bachelor’s degree is required. A degree in a scientific or health-related field is preferred.

Other Requirements

No certifications, licenses, or registrations are required. The job also involves sitting and working at a computer for extended periods.

Additional Notes

This role has no supervisory duties.