FM Scheduler

Role overview

Equans is hiring a Facilities Management Scheduler for a permanent, full-time position at Broomfield Hospital in Chelmsford. The position is onsite and requires 40 hours of work each week. A competitive salary, overtime pay, and a benefits package are included.

What the role involves

You will be responsible for planning and coordinating Planned Works so they are completed within SLA timeframes, arranging follow-on tasks, and supporting other on-site operational needs. The role reports to the Senior Operations Manager. A key part of the job is keeping CAFM systems properly configured, maintained, and useful for the team, while ensuring staff are trained to use them effectively.

You will also make sure the necessary records are issued, returned, and retained for audit and compliance, and that reporting remains accurate, collaborative, and dependable. Another core responsibility is monitoring PPMs, follow-on work, and reactive jobs so they are completed within contractual SLAs, with issues escalated promptly to help avoid deductions.

Key duties

• Build and maintain productive working relationships with CAFM users and other colleagues to support reporting needs.
• Track PPM and reactive work to ensure delivery within SLA targets.
• Manage the shift rota and keep it updated for leave and absence.
• Prepare labour analysis information for senior leadership.
• Review PPM plans and highlight any inconsistencies or gaps.
• Carry out ad hoc data analysis and report on important CAFM information.
• Produce and maintain contract-specific system documents.
• Create and update PPM paperwork needed for audit and compliance.
• Maintain master tables, generate PPM schedules, and publish reports for users.
• Assist the CAFM Manager with asset and PPM data maintenance.
• Act as a CAFM super-user and support PDA software deployment and device management.
• Cover site administration duties when needed, including coordinating subcontractor attendance for PPM and reactive work and collecting completion paperwork.
• Raise and manage purchase orders.
• Provide cover for the department when required.
• Work cooperatively with colleagues, representatives, and facilities users to deliver a customer-focused service and support service goals.

Candidate profile

The ideal candidate will be proactive, inquisitive, detail-oriented, and confident when communicating with stakeholders. You should be comfortable building strong working relationships, have an interest in data, and bring prior experience from the FM sector, ideally with CAFM systems. Strong planning, prioritisation, and multi-team coordination skills are important, along with a flexible approach and a drive for improvement.

Requirements and experience

• Strong communication skills across all levels of the business and with stakeholders.
• Excellent attention to detail and the ability to critically review your own work and the work of others.
• Clear written and verbal communication.
• Ability to plan, prioritise, and allocate tasks across multiple teams and workstreams.
• Self-motivated and able to work independently.
• Flexible, adaptable, and open to innovation and continuous improvement.
• Prior experience in a comparable and demanding environment.
• Strong teamwork skills, with the ability to influence people at different levels in a matrix-style organisation.
• Good general education, advanced IT literacy, and strong maths ability; Maximo knowledge would be useful.
• Solid experience and understanding of facilities management, PFI services, and ideally healthcare settings.
• Ability to develop successful internal and external working relationships.
• Strong personal drive to achieve lasting improvements in a change-resistant environment.
• Must be able to pass a Basic DBS check.
• Right to work in the UK is required.
• No relocation package is available.

What is on offer

The package includes 24 days of annual leave plus public holidays, life cover worth two times annual salary, employee discounts across major brands and retailers, gym discounts, a cycle-to-work scheme, holiday purchase options, two corporate social responsibility days each year, and access to a broad range of learning and development opportunities. You will also have access to an employee referral reward scheme, employee support networks, a 24/7 assistance programme, and a mental wellbeing app.

Additional information

This role is based at Broomfield Hospital in Chelmsford and is permanent, full-time, and onsite. Agency support is not needed for this vacancy, and all queries should go through the resourcing team. Equans also states a commitment to diversity, inclusion, and applications from underrepresented groups.

About Equans

Equans is an international energy and technical services company operating in more than 50 countries. In the UK and Ireland, it delivers technical, facilities management, regeneration, and energy services, supporting organisations through the transition to net zero and broader digital and industrial change. Equans is part of the Bouygues group.