Executive Office Manager

Role Overview

This position is responsible for running the Chief’s office in a highly organized and efficient manner. The role focuses on keeping administration, coordination, and follow-up work on track so leadership can make decisions with clear, well-prepared information.

Core Responsibilities

• Plan and manage the Chief’s schedule, meetings, and appointments, including coordination with both internal teams and outside stakeholders.
• Build meeting agendas, capture minutes, and record decisions taken during discussions.
• Monitor completion of tasks and decisions issued by the Chief’s office, and follow up with the relevant departments until they are closed.
• Create regular reports and one-off presentations as needed.
• Serve as the coordination point between the Chief’s office, internal teams, and external parties.
• Draft and handle formal correspondence in both Arabic and English with accuracy and a professional tone.
• Arrange official visits and events, including hospitality for senior visitors.
• Protect sensitive commercial and business documents by maintaining strict confidentiality.
• Prepare and review periodic sales and commercial performance reports with the support of relevant teams.
• Oversee the operating budget of the Chief’s office when needed.

Required Profile

• Bachelor’s degree in Business Administration or a closely related discipline; an MBA is considered an advantage.
• Between 5 and 8 years of experience in executive office management or senior-level administrative support.
• Strong command of Arabic and English, both spoken and written.
• Good working knowledge of Microsoft Office, with particular strength in PowerPoint and Excel.

Additional Information

Location: Riyadh, Saudi Arabia.

Employment type: Full-time, onsite role.