Executive Assistant

Role overview

A rapidly expanding global AI company is seeking an experienced Executive Assistant to support senior leaders across the UK and US. The position is centered on high-level scheduling, coordination, and keeping executive operations running smoothly in a fast-moving environment.

This role is intended for someone who has already operated at this level and is comfortable with changing priorities, shifting calendars, and frequent international travel. Strong decision-making, sound judgement, and exceptional organisation are essential.

What you will do

• Run complex calendars for several executives whose schedules change frequently.
• Arrange international travel and respond quickly to last-minute adjustments.
• Balance competing priorities while safeguarding executive time.
• Serve as a reliable contact for senior internal and external stakeholders.
• Keep daily operations organised and moving without needing constant direction.

What the company is looking for

• Previous experience supporting multiple executives in investment banking, private equity, consulting, or a high-growth technology company.
• A strong preference for diary coordination and fast-paced scheduling work.
• Confidence handling several senior stakeholders at once.
• Comfort working under pressure and resolving problems quickly.
• Excellent judgement, meticulous attention to detail, and a high level of discretion.
• The ability to establish trust quickly and challenge decisions appropriately when needed.

Additional information

This is an opportunity to join a business that is scaling quickly and operating globally within the AI sector.