Bid Coordinator

Role overview

ALSUWEIDI Engineering Consultants is seeking a meticulous and well-organized Bid Coordinator for its Abu Dhabi office. The role focuses on managing bid submissions, keeping documentation in order, and helping prepare polished proposals for engineering consultancy assignments.

Key responsibilities

• Support the creation and organization of technical proposals so they match client requirements.
• Gather, prepare, and submit the documents needed for tender responses while staying aligned with deadlines and client expectations.
• Work closely with internal teams to collect information and inputs required for bid preparation.
• Coordinate communication across departments and arrange meetings, conference calls, and presentations connected to bid work.
• Track RFIs, RFPs, and new project opportunities across relevant platforms.
• Research prospective clients, competitors, and market trends, and help manage government section registrations.
• Carefully check bid documents for correctness, completeness, and compliance with the client’s specifications.
• Collaborate with colleagues to improve the overall quality and presentation of submissions.
• Maintain an organized database of bid materials, including templates, pricing references, and historical records.
• Keep client and government registrations updated and renewed on a regular basis.
• Watch all bid timelines closely to ensure documents are completed and delivered on schedule.
• Work with stakeholders to prioritize tasks and meet submission deadlines.

Requirements

• A bachelor’s degree in Business, Architecture, or a related discipline is required.
• Between 4 and 7 years of demonstrated experience in bid coordination, proposal preparation, or a similar position.
• Strong planning, organization, and time-management abilities.
• Comfort with bidding platforms and related management systems.
• Excellent written and spoken communication skills.
• Strong working knowledge of Microsoft Office Suite.
• Ability to work cooperatively within a team-based environment.
• High level of precision and attention to detail.

Additional information

Only applicants who match all stated requirements will be considered for further contact.