Administrative Officer

About the Role

The company is looking for a well-organized and initiative-driven Administrative Officer to keep daily office functions running efficiently. This role supports staff, coordinates administrative tasks, and helps ensure smooth communication and workflow across departments.

Key Responsibilities

• Oversee routine administrative work and day-to-day office functioning.
• Keep company files, records, and documentation well arranged and up to date.
• Coordinate office supplies, equipment needs, and facility upkeep.
• Draft letters, reports, memos, and other administrative paperwork.
• Respond to calls, emails, and other correspondence in a professional manner.
• Assist with employee onboarding, lodging, transport, and related administrative support.
• Arrange travel, hotel stays, and meeting logistics.
• Track and handle invoices, purchase requests, and office-related expenses.
• Work with government offices, vendors, and service providers when needed.
• Follow company rules, internal processes, and administrative standards.
• Support management with calendars, reports, and operational coordination.
• Protect the confidentiality of company data and employee information.
• Help coordinate internal events and communication initiatives.

Qualifications and Experience

• A Bachelor’s degree or diploma in Business Administration or a related discipline is required.
• Applicants should have prior experience in administration, office management, or a comparable position.
• Strong ability to organize work and manage multiple tasks at once is essential.
• Good written and verbal communication skills, along with strong interpersonal skills, are needed.
• Proficiency in Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, is required.
• The role calls for someone who can perform well under pressure and meet deadlines.
• Good problem-solving ability and coordination skills are important for this position.

Preferred Qualifications

• Experience using ERP or HR software systems will be an advantage.
• Familiarity with Saudi labor laws and administrative procedures is preferred.
• Arabic and English bilingual ability is preferred.

Key Competencies

• Clear communication
• Effective time management
• Strong attention to detail
• Team collaboration
• Professional conduct
• Planning and organization
• Discretion and confidentiality
• Customer service mindset

Job Location

Saudi Arabia, KSA - NEOM.