Administrative Assistant

Overview

This onsite administrative coordination role is based in Honolulu, Hawaii, with a five-day-in-office schedule. The position is designed for a highly organized professional who can keep pace with a busy procurement leadership environment, support multiple priorities, and communicate clearly and professionally.

The assignment is expected to run for 12+ months and may lead to a full-time employment opportunity.

Key Responsibilities

• Deliver day-to-day administrative assistance to the Chief Procurement Officer and the broader procurement leadership group.
• Organize calendars, schedule meetings, and manage travel planning and logistics.
• Draft and assemble reports, presentations, and other meeting support documents.
• Keep procurement files, records, and documentation organized and up to date.
• Handle communication with vendors and coordinate with internal teams as needed.
• Help with special initiatives and routine departmental operations.
• Balance several tasks at once while preserving accuracy, discretion, and confidentiality.

Qualifications

• Prior experience in an administrative assistant, executive assistant, or coordinator position.
• Solid abilities in organization and time management.
• Strong written and verbal communication skills.
• Working knowledge of Microsoft Office tools, including Outlook, Excel, Word, and PowerPoint.
• Comfort working independently and managing sensitive information professionally.
• Background supporting procurement, operations, or corporate teams is an added advantage.

Additional Information

This role is based onsite in Honolulu, HI and requires presence in the office five days per week. It is structured as a long-term assignment of 12+ months with potential for full-time employment conversion.