Administrative Assistant

About PSC Biotech

PSC Biotech is a biotech consultancy established in 1996 and headquartered in Pomona, California, with operations across Ireland, India, Singapore, Australia, and the United States. The organisation supports clients in more than 23 countries and provides cloud-based software for quality management, regulatory inspections, pharmaceutical contract manufacturing, and metrology services.

The company promotes a career path built around growth, collaboration, and exposure to pharmaceutical and biotech client environments. It offers permanent employment and access to learning, mentorship, and development support designed to help employees progress.

Role overview

This opening is for an Administrative Assistant in the Drawing Office Department, reporting to the Drawing Office Manager. The role supports day-to-day Drawing Office activities and contributes to the rollout of a new drawing management system.

Key responsibilities

• Serve as a MEDS steward by coordinating approvals for engineering drawings and related site SOPs.
• Handle filing, archiving, and upkeep of controlled documents and drawings.
• Provide administrative and operational assistance to Drawing Office team members across different functions.
• Track office supplies and ensure resources are available when needed.
• Compile and circulate reports and metrics on drawing status and document flow.
• Help introduce and support new Drawing Office tools, systems, and workflows.
• Keep records accurate and aligned with site procedures and regulatory expectations.

What the role calls for

• A diploma or similar qualification in administration, business support, or a comparable field.
• Prior experience in a pharmaceutical, manufacturing, or other regulated setting is an advantage.
• Clear written and verbal communication skills.
• Ability to understand engineering procedures and documentation.
• Strong planning, organisation, and detail orientation.
• Good teamwork and interpersonal skills.
• Comfort with changing priorities and shifting needs.
• Capacity to work on your own while contributing to team objectives.
• Solid administrative and document control capability.

Technical skills and tools

• Proficiency with Microsoft Excel.
• Proficiency with Microsoft Word.
• Proficiency with Microsoft Outlook.
• Proficiency with Microsoft PowerPoint.
• Experience with MEDS or a similar electronic document management platform is preferred.

Work arrangement

This is a hybrid position based in County Tipperary, Ireland. The schedule is 3 days on site and 2 days working from home.

Employee value proposition

PSC Biotech emphasises career development, in-house learning, mentorship, and ongoing guidance. The company focuses on high-performing teams that deliver quality work on time and within budget.