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Overview

A professional services firm in Coquitlam, British Columbia is seeking an Administrative Assistant to join a busy, high-performing team. This position suits someone who is organized, detail-focused, proactive, and comfortable supporting multiple people while balancing changing office priorities and a variety of administrative tasks. The role is fully on-site in Coquitlam, BC.

Key Responsibilities

Deliver day-to-day administrative assistance to different teams and stakeholders.
Cover reception duties on a daily basis.
Assemble and prepare files, including tax returns, trust returns, and partnership returns.
Create client invoices.
Coordinate calendars and arrange appointments.
Prepare client deliverables.
Keep records, databases, and information systems accurate, current, and well organized.

Required Background

At least 2 years of administrative support experience, preferably in a professional services setting; prior exposure to public practice accounting is considered an advantage.
A completed post-secondary degree.
Familiarity with CRM tools such as iFirm, and with CaseWare and SharePoint, is beneficial; a willingness to learn new systems is important.
Comfort stepping in to help with duties beyond the core job scope.
Ability to develop and maintain effective working relationships across the organization.
A strong sense of urgency paired with excellent attention to detail.
Proficiency with Microsoft Office Suite and Google Drive applications.
Experience handling tax return filing is an added asset.

Compensation and Benefits

Expected salary range: $45,000 to $60,000 annually.
Comprehensive employee benefits package.
Supportive, collaborative team culture.
Mentorship and ongoing guidance.
Social and community-focused events.

Eligibility

Applicants must be legally permitted to work in Canada.

Additional Information

This is a 100% in-office position based in Coquitlam, BC. Only candidates selected to continue in the hiring process will be contacted.

Administrative Assistant

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