Sr Administrative Executive

Job Summary

This role supports the administrative and operational setup needed for project launches at Food Whisperer. The person in this position will oversee staff accommodation arrangements, coordinate site preparedness before go-live, and make sure the required facilities, utilities, and supplies are ready for smooth day-to-day execution.

Key Responsibilities

• Source, evaluate, negotiate, and arrange appropriate staff housing or staff rooms near project locations.
• Work with vendors, contractors, and suppliers to complete furniture, fixture, and utility setup on schedule.
• Visit sites before launch to confirm readiness in terms of cleanliness, safety, utilities, and equipment.
• Coordinate with local authorities, landlords, and service partners to complete administrative work without delays.
• Oversee the purchase and availability of essential items such as stationery, uniforms, housekeeping supplies, and similar materials.
• Create, update, and track site readiness checklists and submission reports for management review.
• Arrange travel, lodging, and other logistics for staff during the launch period.
• Monitor petty cash, administrative budgets, and expense documentation related to site setup.
• Ensure adherence to company policies, safety norms, and statutory obligations.
• Assist the operations team with additional administrative support before launch and after launch as needed.

Requirements

• A bachelor’s degree in administration, management, or a related discipline is required.
• 3 to 5 years of experience in administration, facilities handling, or site coordination, with preference for hospitality or F&B backgrounds.
• Strong ability in negotiation, vendor coordination, and practical problem-solving.
• Capability to manage several sites simultaneously and perform effectively under strict timelines.
• Comfort with MS Office and basic reporting tools.
• Readiness to travel and work flexible hours during project launch periods.

Key Competencies

• Sharp attention to detail and well-developed organizational habits.
• Strong written and verbal communication along with good interpersonal skills.
• A proactive, hands-on approach to resolving issues.