Site Administrator

Role overview

This permanent Site Administrator position is based at a data centre project in Finsterwalde, Germany. It is a long-term opportunity tied to a substantial workload expected to continue for more than 5 years. The role suits someone looking to develop a career while supporting the delivery of advanced engineering projects in a fast-moving environment.

You will be part of a dynamic, collaborative, and cross-functional team focused on delivering work safely, on schedule, within budget, and to the expected quality standard. The company also offers career development opportunities designed to strengthen leadership potential, along with an attractive compensation package that is open to negotiation.

About the employer

The employer is an international, multi-disciplinary engineering services contractor that delivers high-value engineering solutions to major blue-chip clients. Its operations span Ireland, the UK, and Europe, and it is widely used in sectors such as pharmaceuticals, data centres, and power transmission and distribution. The organisation is known for an innovative, team-oriented, and performance-driven culture, with a strong focus on developing talent and recognising strong performance.

Key duties

The document controller / site administrator will help keep project information accurate, current, and accessible for the wider site team and related subcontractors.

• Download newly issued project documents from the project shared file system as soon as they are released.
• Keep the site drawing register organised and updated whenever new drawings are received.
• Stamp, remove, and file outdated drawings correctly when superseded versions are issued.
• Maintain the FTP server by uploading new information promptly.
• Record and monitor outgoing RFIs and design-team queries.
• Track incoming replies to RFIs and related correspondence.
• Prepare and circulate site meeting minutes when needed.
• Keep a log of design changes noted on drawings and ensure the record stays current.
• Support the smooth movement of information between site staff and subcontractors.
• Update active drawings in the office drawing file stick and make sure the latest versions are always available.
• Maintain the specification register as new documents become available.
• Upload and manage current specifications on the server so the newest versions are easy to access.
• Maintain the schedule register as updates are received.
• Keep live schedules on the server up to date with the latest revisions.
• Carry out checks to confirm compliance with the most recent building regulations and applicable design codes.

Additional information

This is a permanent role with a significant pipeline of work extending for at least the next 5 years. The package is described as excellent and may be negotiated.

Working environment

You will be working on-site in Finsterwalde, Brandenburg, Germany, within a vibrant and agile project team.