Office Manager / Executive Assistant

Role overview

This position combines office management with executive support in a global consulting environment focused on performance improvement, transformation, and strategic advisory work. The firm operates across more than 30 offices in North America, Europe, and Asia, and this role is intended for someone who can keep day-to-day office operations running smoothly while also supporting senior leaders.

The ideal candidate will be comfortable in a fast-moving setting, able to manage facilities, administration, and stakeholder coordination with confidence, and capable of improving how the office functions overall.

Executive support

• Act as a confidential support partner for 1 to 2 stakeholders by managing calendars, arranging meetings, tracking timelines, and keeping them informed about deadlines and key deliverables.
• Plan business travel end to end, including flights, local transport, accommodation, visa applications and renewals, and full itinerary coordination.
• Prepare administrative reports, maintain organised filing systems, and handle expense submissions and claims processing.

Office management

• Take ownership of office upkeep, including pantry stock, supplies, equipment, and the overall condition of office space and infrastructure.
• Supervise a small team of Executive Assistants who report into this role.
• Serve as the main contact for building management and external facilities vendors, while developing productive long-term working relationships with them.
• Design and maintain office policies and processes that improve operational efficiency, support space and budget planning, and provide practical solutions when needed.
• Share regular performance updates with management and coordinate closely with leadership on office operations.
• Organise internal office events and conduct onboarding/site induction for new joiners.
• Assist the local HR and Finance teams with day-to-day support as required.

Candidate profile

This opportunity suits someone with several years of office management experience in consulting, professional services, or financial services. The person should bring strong commercial judgement, be able to juggle multiple priorities, adapt quickly when needs change, and communicate effectively with stakeholders across different regions.

The role also calls for someone who is proactive, self-driven, and comfortable initiating systems and processes, handling complex work independently, and managing varied responsibilities at the same time.

Additional information

The employer is committed to equal opportunity hiring and values a diverse workforce. Applications are considered without discrimination based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

By submitting an application, candidates consent to the storage and use of their data for recruitment purposes in line with the company's privacy policy.