Executive Personal Assistant

About the Firm

This is a technology-forward investment business that uses AI, automation, and data-led analysis to operate across several regions. Its focus spans alternative assets and emerging markets, with an operating style that blends institutional-level finance work with scalable business systems.

Role Summary

The business is looking for a personal assistant to support the Founder with a mix of professional and limited personal tasks. The role involves keeping schedules, travel, information flow, and priorities organized, while working at the intersection of administration, finance, and technology. It suits someone who is highly organized, comfortable with digital tools, and able to handle investment-related material with confidence.

Core Duties

• Coordinate demanding calendars, book meetings across time zones, and liaise with investors, partners, advisors, suppliers, and internal team members.
• Organize international travel end to end, including flights, accommodation, visas, and local transport arrangements.
• Serve as the main contact for calls, emails, and digital messages by screening, prioritizing, and following up promptly.
• Draft, refine, and format documents, presentations, and simple reports connected to investment initiatives, real estate, and technology projects.
• Keep digital folders, shared drives, and knowledge repositories neatly structured so information is easy to find and use.
• Assist with light finance and analysis tasks such as maintaining tracking sheets, compiling data in spreadsheets, and monitoring expenses and budgets.
• Work with distributed teams, vendors, and external counterparties on operational matters such as property coordination, technology deployment, and project schedules.
• Carry out basic research on markets, counterparties, travel options, and suppliers, then summarize the findings clearly for decisions.
• Manage sensitive information carefully and maintain a consistently professional and trustworthy approach.

Technology and AI

• Use modern productivity tools confidently, including Google Workspace or Microsoft 365, cloud storage, and collaboration platforms such as Slack and Zoom.
• Work with task and project-management tools like Airtable, Trello, Asana, or similar systems, with the ability to learn new platforms quickly.
• Use AI tools, including assistants and OCR or document-processing software, to draft, summarize, and organize information; coding is not required, but curiosity is important.
• Maintain strong digital discipline through clear file naming, version tracking, and structured follow-up using technology rather than manual methods.

Finance and Business Exposure

• Bring solid numeracy and comfort with basic financial concepts such as spreadsheets, budgets, cash flow, and investment terminology.
• Read and organize financial and commercial documents such as contracts, property paperwork, and investment memos when guided.
• Prior experience in finance, investments, or real estate is helpful, though not essential if you can show analytical thinking and a willingness to learn.

Requirements

• Must be based in Dubai or prepared to relocate there; the role is primarily office-based, with some flexibility for remote work when travel is required.
• Have 3 to 5 years of experience in a Personal Assistant, Executive Assistant, or similar support role for a senior executive or entrepreneur.
• Communicate fluently in written and spoken English; other languages are an added advantage.
• Demonstrate strong attention to detail, excellent organization, and the ability to manage several tasks at once without losing track.
• Be comfortable working in a fast-moving, uncertain environment while staying calm and delivering structured execution.
• Show a high level of integrity, discretion, and dependability, since the role involves confidential information and time-sensitive decisions.

Compensation

The monthly base salary is AED 10,000, depending on experience. A discretionary performance-linked bonus may also be offered based on company and individual results. The role also comes with travel opportunities and exposure to AI, investment, and international business projects.