Executive Assistant

Role overview

This freelance Executive Assistant position supports the Global Chief Information Officer for a luxury fashion brand based in East Rutherford, New Jersey. The role is highly visible and fast-paced, requiring strong judgment, organization, discretion, and the ability to keep multiple priorities moving with limited supervision.

The compensation for this assignment is $35 to $38 per hour, depending on experience.

Key responsibilities

• Handle a broad set of tasks tied to the day-to-day responsibilities of the Global CIO.
• Act as the main coordination hub for the IT leadership group, helping keep communication, alignment, and collaboration flowing across teams.
• Manage the CIO’s calendar, priorities, and briefing materials with a proactive approach, adjusting quickly as priorities change.
• Plan and support IT town halls, leadership offsites, working lunches and dinners, and internal social or engagement events, including schedules, logistics, messaging, and follow-up.
• Build briefing packets on a recurring basis, including scorecards, analytics, reports, and presentation materials.
• Record meeting notes and create PowerPoint decks from the ground up.
• Own complex travel planning for both domestic and international trips, including itinerary planning, backup arrangements, and expense handling.
• Answer and route incoming phone calls.
• Monitor spending against budgets.
• Organize files and manage correspondence, memoranda, and email by reviewing, preparing, and filing them appropriately.
• Assign invoices to the correct department codes.
• Support office space planning and floor plan coordination.
• Assist with occasional office-related errands.
• Work with other office executive assistants on company-wide engagement activities and events.
• Take on additional tasks or special projects as requested by the executive.

Required qualifications

• A bachelor’s degree is mandatory.
• 2 to 5 years of administrative support experience, ideally supporting senior leadership or C-suite executives.
• Strong working knowledge of the Microsoft Office suite.

Additional information

Hourly employees may be eligible for a comprehensive benefits package that can include medical, dental, 401(k), direct deposit, and commuter benefits. The staffing firm highlights that these benefits also extend to freelancers.

About the employer

Solomon Page is a specialized staffing and executive search firm founded in 1990. The company supports a wide range of functions and industries and emphasizes tailored solutions, long-term relationships, and strong client and candidate partnerships.