Administrative Assistant

About the Organization

EUMETSAT is Europe’s main meteorological satellite agency, working continuously to observe weather and climate from space. The agency runs a fleet of sophisticated weather satellites that deliver essential data for forecasting, climate tracking, and environmental decision-making across the world. It also provides key information to national meteorological services in Europe and works with global partners to improve weather prediction. In addition, EUMETSAT manages several Copernicus missions for the European Union, supplying important marine and atmospheric data services. As an intergovernmental body, it employs professionals from its 30 Member States.

Role Summary

EUMETSAT is looking for a Secretary/Administrative Assistant to support the Secretariat of the Technical and Scientific Support Department. This position will handle a broad range of administrative and secretarial duties for the department and its divisions, help the Personal Assistant to the Department Director, and also assist the Quality Management Unit. The role involves correspondence handling, meeting coordination, travel support, and budget follow-up, all within an international setting focused on satellite-based weather and climate services.

Key Duties

• Carry out everyday secretarial work such as typing, filing, and logging incoming and outgoing mail in the Documentation Management System.
• Maintain appointment calendars and track follow-up tasks for department colleagues.
• Arrange travel for staff members and visiting guests, making sure all logistics and paperwork are in order.
• Support the Document Management Responsible with technical documentation, delegate body meetings, and formal communication.
• Prepare international and standard correspondence, including letters and memos.
• Respond to external calls and manage internal administrative requests from other departments.
• Handle meeting coordination for both on-site and off-site sessions, including catering and technical setup.
• Assist with tracking and reporting budget-related items such as travel and mission expenses.
• Help maintain and improve established secretarial processes across the department.
• Step in for other secretarial colleagues and provide backup support to the Personal Assistant when needed.

Candidate Profile

The ideal applicant has completed secondary education and, preferably, also holds a professional qualification in secretarial or administrative work. Prior experience in a busy, multilingual administrative environment is required. Strong typing ability and solid command of MS Office tools, especially Word, Excel, and PowerPoint, are important. Experience with electronic document management platforms and ERP systems such as SAP is an advantage. The role also calls for strong communication and people skills, the ability to work both independently and as part of a team, a proactive mindset, keen attention to detail, and the ability to handle confidential information carefully. Experience supporting hybrid meetings through tools such as Webex, Zoom, or Teams is highly desirable. Excellent English is mandatory, and German language skills are a plus.

Benefits and Terms

The annual salary can reach up to Euro 60,000, depending on experience and skills. The position includes flexible working hours and extra flexi-leave to support work-life balance. Employees receive full medical coverage for themselves and their families, along with an attractive pension plan. The leave package includes 30 days of annual leave and 14.5 public holidays. Training and development opportunities are provided to support professional growth. For international hires, relocation allowances and assistance are available to help with moving to Darmstadt, Germany, where the role is based.

Equal Opportunity

EUMETSAT promotes an inclusive workplace and is committed to fair hiring. Applications are welcome from qualified candidates of all genders, ages, ethnic backgrounds, religions, disabilities, and sexual orientations.