Senior Executive Assistant

About Handshake

Handshake was built on the idea that access to a great career should not depend on where someone studied or who they know. The company now supports 25 million job seekers, more than 1 million employers, and 1,600 educational institutions.

In 2025, Handshake launched Handshake AI and rapidly built a leading AI data business. The team works directly with frontier AI lab researchers to design evaluations, publish benchmarks, and advance the quality and scale of data. The business has expanded from $0 to roughly $1B in annual run rate and distributes around $60M to more than 30,000 individuals each month.

Why Join Handshake Now

• Help shape how careers evolve in the AI economy at a global scale, with impact that is visible to people around you.
• Work closely with top AI labs, Fortune 500 companies, and leading educational institutions.
• Collaborate with engineers, scientists, operators, and experienced founders from companies such as Palantir, Meta, and Scale AI.
• Contribute to a fast-scaling business generating billions in revenue.

Role Overview

Handshake is looking for a highly organized, strategic, and proactive Senior Executive Assistant to support three C-level leaders. This role is central to helping executives work efficiently, stay focused on business priorities, and operate at a high level.

The right candidate will excel in a fast-moving environment, show strong discretion and judgment, and stay ahead of needs before they surface. Along with executive support, this person will act as a trusted internal partner, helping drive important initiatives, improve operational flow, and support a strong employee experience.

This position is located in downtown San Francisco and requires working on-site five days a week, Monday through Friday.

Key Responsibilities

• Manage complex calendars and coordinate meetings across three senior executives while balancing priorities and maximizing effectiveness.
• Arrange internal and external meetings, confirm attendee availability, and prepare supporting materials.
• Organize travel bookings including flights, hotels, and ground transport, and build detailed executive itineraries.
• Handle executive expenses and submit expense reports.
• Support executives strategically by identifying needs early, solving problems proactively, and improving efficiency where possible.
• Assist with special projects and cross-functional work by tracking deliverables, deadlines, and follow-up actions.
• Coordinate team offsites, events, and the annual week-long onsite while helping maintain team culture and morale.
• Serve as the go-to contact for supported leaders and their departments.
• Partner with recruiting to schedule interviews with executives, team members, and candidates while supporting a smooth candidate experience.
• Represent Handshake professionally for executive guests, partners, candidates, and office visitors.
• Manage meeting logistics, room setup, and hospitality for leadership sessions and important visits.
• Keep stakeholders informed, ensure information flows clearly across teams, and escalate communication issues when needed.
• Use technology, AI-enabled tools, and process improvements to streamline executive support and automate routine work.
• Handle confidential business, personnel, and organizational information with sound judgment and discretion.
• Work closely with the broader Executive Assistant team to share practices and provide backup support when needed.

Desired Capabilities

The ideal candidate brings extensive executive support experience, strong organizational instincts, excellent communication skills, and the ability to manage multiple priorities with care and precision. They should be comfortable working in ambiguity, trusted with sensitive matters, and capable of building strong relationships across the organization.

Perks and Benefits

Handshake offers benefits designed to support employees both at work and in life. The listed benefits apply to full-time US employees.

• Equity ownership in a fast-growing company.
• 401(k) match, competitive pay, and access to financial coaching.
• Paid parental leave, fertility support, and parental coaching.
• Medical, dental, and vision coverage, plus mental health support and a wellness stipend.
• Learning support and ongoing professional development.
• Internet support, commuting support, and free lunch and gym access in the San Francisco office.
• Flexible paid time off, 15 holidays, and 2 flex days.
• Team outings and referral bonuses.

Compensation

The compensation range for this role is $148,000 to $185,000.

Work Arrangement

This is a full-time, on-site role based in downtown San Francisco. The schedule is Monday through Friday, and the position requires presence in the office five days per week.