Secretary

About the Organization

Spirit In Motion is a caring, reflective environment focused on helping people build resilience, restore balance, and deepen self-awareness. Established in 2025, it delivers tailored one-to-one and group sessions designed around each client’s needs, with services that may include life coaching, breathwork, or a combination of both. The practice is grounded in the idea that meaningful change starts internally, using mindful breathing and guided reflection to support presence, emotional release, and greater stability. Clients are supported in coping with stress, handling major life changes, and reconnecting with their strengths in a safe and empathetic setting.

Role Overview

The remote part-time Secretary will be responsible for keeping day-to-day administrative work organized and running smoothly. This position supports scheduling, communication, record maintenance, and general coordination across client-facing and operational tasks.

Key Responsibilities

In this role, you will manage calendars, arrange client appointments, and keep virtual sessions organized. You will maintain digital files and records, prepare correspondence and documents, respond to emails and phone calls, and support client onboarding and follow-up communication. The role also includes helping with basic invoicing, record-keeping, updating simple content on online platforms, coordinating logistics for group sessions, and handling other general administrative tasks as required.

Qualifications

The ideal candidate should bring strong clerical abilities, including document preparation, data entry, and digital file organization. Clear and professional communication is important for handling written, phone, and email interactions. Experience in company secretarial duties or broader administrative support within a small or independently run organization is useful, as is prior exposure to executive assistance work such as calendar coordination and task tracking. Good customer service skills are needed to provide a warm and supportive experience for clients. Candidates should be comfortable working remotely, managing their time well, staying organized, and paying close attention to detail. Familiarity with common office and communication tools such as word processors, spreadsheets, and video conferencing software is expected. Experience in wellness, coaching, mental health, or a related field would be an added advantage, though it is not mandatory.

Additional Information

This is a remote, part-time position based in Dubai, United Arab Emirates. No salary or stipend details were provided. The role does not include a stated number of openings, start date, or application deadline.