Procurement Executive – MRO & Capex

Role overview

This position is focused on procurement for maintenance, repair, operating supplies, and capital expenditure categories within an FMCG environment. The role calls for someone who can manage sourcing, contracts, vendor relationships, and purchasing processes while improving speed, compliance, and cost outcomes.

Key responsibilities

• Handle procurement across MRO and Capex categories, including engineering capital items, plant and machinery, spare parts, annual maintenance contracts, rate contracts, and operations manpower services.
• Support strategic sourcing activities and negotiate commercial terms that deliver value and reduce cost.
• Manage contract finalization, rate contracts, and agreement renewals, ensuring purchases are aligned to approved scope before purchase orders are released.
• Track and improve vendor performance on delivery timelines, quality, and service levels using structured scorecards and review meetings.
• Work closely with plant and engineering stakeholders to shorten the PR-to-PO process and improve planning through MRP-based coordination.
• Ensure purchase order accuracy, including correct scope, pricing, and reporting, with strong discipline in SAP-based procurement execution.
• Monitor open purchase orders, follow up on deliveries, and support on-time receipt and closure of goods and services.
• Carry out vendor due diligence through compliance platforms and close all identified gaps in line with internal procurement standards.
• Maintain adherence to supplier code requirements and other compliance expectations for all vendors and contracts.
• Support catalogue buying and standardization initiatives for procurement process improvement.
• Drive cost-saving opportunities through negotiation, sourcing strategy, and spend analysis, and ensure savings are captured and validated digitally.
• Help improve working capital by enforcing agreed payment terms and reducing dependency on non-PO invoices.
• Coordinate GRN follow-ups, invoice closure, and month-end procurement reporting for plant-wise performance analysis.
• Use procurement systems and analytics tools to support tracking, reporting, and process discipline.

Required experience and competencies

• Hands-on experience in MRO and Capex procurement, preferably in an FMCG or manufacturing setup.
• Strong capability in sourcing, negotiation, contract administration, and vendor management.
• Good understanding of PR-to-PO cycle management and procurement process efficiency.
• Working knowledge of SAP procurement processes, including PR, PO, GRN, and vendor management.
• Ability to manage compliance reviews, audit readiness, and supplier governance requirements.
• Familiarity with spend tracking, savings validation, and working capital improvement measures.
• Comfort working with plant and engineering teams in a stakeholder-heavy environment.
• Exposure to MRP planning tools, procurement analytics, and reporting dashboards.
• Experience with procurement of solar power purchase agreements, fuel/energy commodities such as diesel, and boiler feedstock materials like husk and briquettes is relevant.

Performance focus

• Reduce PR-to-PO lead time and improve overall procurement turnaround.
• Maintain high vendor performance ratings and strong contract spend coverage.
• Keep purchase order errors to a minimum and ensure compliance closure.
• Deliver measurable savings and working capital gains.

Systems and tools

• SAP for procurement transactions and vendor coordination.
• MRP planning tools for demand and purchase planning.
• Procurement analytics and reporting tools for performance monitoring.

Additional information

The role places strong emphasis on process discipline, compliance, and proactive stakeholder management. A customer-first mindset, accountability for closures, and the ability to support plant operations smoothly are important for success.