Procurement Coordinator

About the Role

The Community College of Denver (CCD), committed to promoting an inclusive and supportive environment for a diverse population, is looking for a Procurement Coordinator. This position plays a vital administrative and operational role supporting the Director, Associate Director, and Purchasing Agents by managing contracts and procurement processes, ensuring high-level customer service across campus departments.

Key Responsibilities

• Serve as the initial point for all contract-related requests, ensuring submission of complete documentation prior to advancement.
• Maintain and update a centralized system to track contracts from request through final approval and monitor renewal dates to facilitate uninterrupted service agreements.
• Oversee routing of contracts for signature by authorized personnel.
• Assist Purchasing Agents by verifying insurance certificates and required documents are in order within electronic files.
• Coordinate meetings for evaluation committees during formal procurement solicitations and Documented Quotes.
• Collaborate with agents and leadership to smoothly transition purchases needing formal agreements into the contract lifecycle.
• Maintain auditable records and track college-wide subscriptions and memberships.
• Act as liaison for the Procurement Advisory Group, managing meetings and documentation.
• Support compliance and operations through report preparation, monthly commercial card audits, vendor coordination to resolve invoice or receipt issues, and document scanning.

Qualifications and Skills

• Bachelor's degree in business, accounting, or a related field, or an associate degree with at least 3 years of relevant experience.
• 1-2 years of experience in accounting, professional purchasing, or administrative roles preferred.
• Must obtain Basic Procurement Certification through Colorado Procurement University within 90 days of hire.
• Proficiency in Banner ERP system is required.
• Strong problem-solving and critical thinking capabilities.
• Excellent communication and customer service skills.
• High attention to detail and exceptional organizational skills for managing complex documents.
• Advanced abilities in Microsoft Excel, Word, and Adobe software.
• Ability to juggle multiple tasks and meet competing deadlines.

Additional Information

Applicants must submit a full application package including a cover letter not exceeding five pages addressing job duties and qualifications, an online application, resume, transcripts (unofficial acceptable), references, and copies of relevant credentials. The institution is an equal opportunity employer, emphasizing diversity and inclusion in its hiring practices. Background checks will be conducted for finalists. CCD offers comprehensive benefits including medical, dental, vision, life insurance, retirement plans, and tuition reimbursement opportunities. The campus is centrally located in Denver with easy access to public transit and local amenities.