Personal & Senior Executive Assistant

Role Overview

A growing, family-run healthcare organization is looking for an experienced Executive Business Partner to support its CEO, CFO, and COO. This position works closely with the ownership team in a highly visible, strategic, and hands-on capacity.

The ideal candidate will be a dependable partner who helps organize priorities, keep projects moving, and ensure daily operations run efficiently. The role spans executive assistance, project coordination, special initiatives, business development support, and personal executive support.

This opportunity suits someone who values variety, takes initiative, and is comfortable juggling multiple priorities in a fast-paced setting. The team is seeking a polished professional who is proactive, highly organized, attentive to detail, able to predict needs, and committed to discretion.

For someone who enjoys supporting senior leaders, solving problems, and contributing meaningfully behind the scenes, this role offers a strong fit.

Executive and Business Support

• Deliver senior-level support to the CEO, CFO, and COO.
• Handle complex scheduling, calendars, travel planning, and shifting priorities across the ownership team.
• Organize and support executive meetings, leadership sessions, strategic planning efforts, and company events.
• Create presentations, reports, briefing notes, agendas, and other meeting documents.
• Monitor key initiatives, action items, deadlines, and organizational priorities to keep execution on track.
• Assist with growth initiatives, business development work, acquisitions, and other special projects.
• Act as a key point of contact between ownership, executive leadership, vendors, clients, and outside partners.
• Manage confidential communications and correspondence with a high level of professionalism and discretion.
• Ensure follow-through on executive commitments and broader organizational goals.

Personal Executive Support

• Organize personal calendars, appointments, and family scheduling needs.
• Arrange domestic and international personal travel, including itineraries.
• Coordinate household vendors, contractors, maintenance work, and service providers.
• Manage vehicle registrations, maintenance timelines, and related logistics.
• Support special events, reservations, personal projects, and family-related initiatives.
• Help with property management tasks and household organization projects.
• Handle sensitive personal matters with the utmost confidentiality and professionalism.

Qualifications

• At least 7 years of experience supporting C-suite leaders, founders, entrepreneurs, ownership groups, or senior management teams.
• Proven experience supporting more than one executive while balancing competing priorities.
• Strong organization, project coordination, and time-management abilities.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office and Google Workspace.
• Ability to work independently, anticipate needs, and use sound judgment.
• High attention to detail with a strong focus on accuracy and follow-through.
• Background in healthcare, multi-location operations, or fast-growing companies is preferred.

Confidentiality and Professional Standards

• Must be willing to sign and follow a Confidentiality and Non-Disclosure Agreement (NDA).
• High integrity, professionalism, and discretion are essential when handling sensitive information.
• Ability to keep both business and personal matters strictly confidential.
• Strong interpersonal skills and the ability to build effective working relationships.
• Strong ownership mindset with a focus on accountability and excellent execution.

Why This Role Stands Out

This position offers the chance to work directly with an engaged ownership team and contribute meaningfully to the growth and success of a dynamic healthcare organization. The selected candidate will become a trusted partner to senior leadership and play an important role in improving organizational effectiveness and supporting strategic priorities.

Additional Information

The employer may use artificial intelligence tools to support parts of the hiring process, including application review, resume analysis, response assessment, and checking for possible inconsistencies or verification signals in application materials based on available information. These tools are intended to assist the recruitment team and do not replace human judgment. Final hiring decisions are made by people. Candidates seeking details about how data is processed may contact the employer directly.