Personal Assistant to the Founder

About the company

This is a profitable AI startup headquartered in Berlin and used by millions of people around the world. The business operates on a subscription-based model and is actively growing into new product areas, expanding its own infrastructure, and building partnerships with major digital platforms internationally. Its approach is informed by neuroscience and global research, which helps differentiate it from many other AI products.

About the role

You will support the CEO and founder directly. The pace is fast, and the work spans investment-related activity, partnership development, and international research collaboration. Day-to-day communication is in English, while a substantial part of the position involves dealing with German administrative and bureaucratic processes.

The ideal person is highly self-directed, completes tasks without repeated follow-up, and is resourceful when obstacles arise. If a direct route is blocked, you find another solution or return with practical alternatives. The workload is approximately 70% business support and 30% personal support.

Key responsibilities

You will manage a broad mix of executive support, administrative coordination, research, and communications. This includes handling German bureaucracy and family-related financial administration, organizing travel, keeping the CEO’s calendar accurate, and ensuring that correspondence and follow-ups are handled reliably.

German administration and finance

• Speak with banks, insurers, tax offices, and professional advisors on the CEO’s behalf.
• Join the CEO at the Bürgeramt and other public offices when needed.
• Manage incoming post, expenses, receipts, and related records.
• Oversee health insurance matters for the family.
• Find and coordinate specialist consultants as required.

Research and analysis

• Take a brief from the CEO and turn it into a clear, well-organized output.
• Compare 3 to 5 asset management firms, including fee structures and trade-offs, and recommend the best option.
• Evaluate lawyers, brokers, contractors, and other external experts.

Calendar and travel coordination

• Take complete ownership of business and personal scheduling.
• Arrange travel end to end, including flights, check-ins, mileage tracking, boarding passes, and calendar synchronization.

Communication and operations

• Handle email communication in English on behalf of the CEO.
• Maintain the contact database.
• Track incoming messages and make sure follow-ups happen on time.

What we are looking for

You should bring experience as a personal assistant or executive assistant, ideally in a startup, technology, or entrepreneurial setting. Previous SaaS exposure is especially valuable. Strong familiarity with German administrative processes is important, along with excellent written and spoken English and German. We are also looking for someone who can research deeply, write clearly, proofread carefully, and maintain a very high level of accuracy.

Compensation and working conditions

• Gross monthly pay: €3,000 to €5,200.
• Work setup: hybrid, combining remote, on-site, and off-site work.
• Location: Berlin, Germany.
• Working hours: 9:00 am to 6:00 pm, five days on and two days off.
• Employment: full employment contract.
• Annual leave: 25 paid vacation days plus German public holidays.

Perks and growth

• Health insurance.
• Learning and development budget.
• Urban Sports Club membership.
• Performance bonuses.
• Opportunity to develop into a Chief of Staff position.