People and Organization Coordinator

About the Company

Röchling Medical Rochester delivers customized components and assemblies, as well as complete OEM medical products, for customers who need reliable, high-quality solutions. Its portfolio includes standard plastic products and specialized expertise across diagnostics, fluid management, pharma, surgery, and interventional applications. The organization also supports product development and regulatory affairs, helping move medical products through approval and launch.

Role Overview

The People & Organization Coordinator supports the HR function with a mix of administrative and operational work. This includes coordination for recruiting, onboarding, payroll and benefits administration, HRIS updates, employee file management, compliance paperwork, and day-to-day employee assistance. The role is also a key contact for routine HR questions and works closely with the HR Manager to help run HR processes smoothly and accurately.

Key Responsibilities

In this role, you will help keep core HR activities organized, compliant, and responsive to employees and candidates.

• Manage hiring coordination tasks such as publishing roles, arranging interviews, completing initial phone screenings, and keeping candidates informed throughout the process.
• Support onboarding by preparing new hire documents, arranging orientation, completing I-9 checks, and tracking pre-employment requirements.
• Update employee data in HRIS tools and maintain records with a high level of accuracy, discretion, and policy compliance.
• Handle benefit enrollments, changes, and terminations, and respond to common employee questions about benefit plans.
• Assist payroll activities by keeping employee records current, processing job or status changes, checking payroll data, maintaining PTO information, and preparing payroll reports.
• Support leave administration, workers’ compensation paperwork, unemployment claims, and related employment documentation.
• Act as a first contact for standard employee requests and provide prompt, professional service.
• Maintain personnel files and ensure recordkeeping meets federal, state, and company requirements.
• Coordinate badge issuance and facility access, including access setup for new hires and removal of access when employees exit.
• Help with employee engagement efforts, recognition activities, learning sessions, and company events.
• Protect the confidentiality of employee, business, and HR information at all times.
• Carry out other HR-related tasks as assigned.

Requirements

• Strong verbal and written communication ability, with proven experience handling confidential information.
• Comfort using Microsoft Office Suite effectively.
• Background working with people from diverse communities and groups.
• Ability to produce professional documents with strong spelling, grammar, and presentation quality.
• Collaborative mindset with solid customer service orientation.
• Excellent organization, prioritization, and problem-solving abilities.
• Strong attention to detail and accuracy.
• Self-starter who can take initiative when needed.
• Ability to manage multiple tasks both independently and as part of a team.
• Commitment to confidentiality.

Education and Experience

• Associate degree or equivalent coursework is required.
• Bachelor’s degree in a related field is preferred.
• 2 to 3 years of experience in an HR role is desired.
• Relevant experience includes HRIS and payroll system administration, including exposure to PeopleSoft or a similar platform.
• Strong proficiency with Microsoft Office applications is expected.
• Experience working with people at all levels of an organization is preferred.

Physical Requirements

• Extended periods of sitting and computer-based work are part of the role.
• Occasional lifting of up to 15 pounds is required.

Work Location

This is an in-person position based in the Rochester, New York Metropolitan Area.

Compensation and Benefits

The annual pay range for this position is $52,284.09 to $62,965.79.

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Equal Opportunity Statement

Röchling Medical Rochester is an equal opportunity employer. Employment decisions are made based on qualifications, merit, and business needs, without discrimination based on race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status, or any other legally protected status.